Office Administrative Assistant

Job Description

Job Description

We are seeking a detail-oriented and proactive Office Administrative Assistant to support our property management team. The ideal candidate will assist with client and vendor communication, manage administrative tasks, and help ensure smooth daily operations. This role offers an opportunity to work in a dynamic environment, providing essential support to property managers and accounting staff, while utilizing strong computer skills and office experience. Bilingual Spanish speakers are a plus.

Duties Communicate effectively with clients, vendors, and team members via phone and email to facilitate smooth operations. Assist with client inquiries, scheduling, and follow-up to ensure excellent customer service. Support property managers by helping with calendar management, filing, and document organization. Aid accounting staff with administrative tasks related to financial documentation and record keeping. Prepare documents using word processing software and create spreadsheets for data management. Utilize productivity software such as Microsoft Office to complete daily tasks efficiently. Help maintain organized files both digitally and physically for easy access and compliance. Assist in managing property management software like AppFolio for tenant records, lease agreements, and maintenance requests. Provide general office support as needed to ensure a productive work environment. Requirements Proven office experience with strong computer literacy and proficiency in Microsoft Office (Word, Excel). Technical proficiency in using productivity software and familiarity with property management tools such as AppFolio is preferred. Excellent communication skills, both written and verbal; experience in client communication is essential. Ability to handle multiple tasks efficiently while maintaining attention to detail. Previous experience in property management or real estate is highly desirable. Spanish language skills are considered a bonus but are not required. Strong organizational skills with the ability to assist in calendar management and filing systems. Knowledge of basic accounting procedures is advantageous but not mandatory. Bilingual in Spanish is a bonus!

This position is an integral part of our team, supporting daily operations within a professional real estate environment. We welcome motivated candidates eager to contribute their skills in a collaborative setting.