Care Coordinator

Job Description

Job Description

Benefits:

• Bonus based on performance
• Opportunity for advancement
• Training & development

Job DescriptionCare Coordinator / Office Assistant (Part-Time)

Company: Qualicare Home Care
Location: 23 Orchard Rd, Skillman, NJ
Schedule: Monday – Friday | 10:00 AM – 3:00 PM (25 hours/week)

About Us

Qualicare Home Care provides compassionate, high-quality home care services that help seniors live safely and comfortably in their homes. We are a growing agency seeking a reliable, organized Care Coordinator/Office Assistant to support daily operations and ensure excellent service to our clients and caregivers.

This role is ideal for someone who enjoys working with people, staying organized, and supporting a fast-paced healthcare office.

Position OverviewThe Care Coordinator / Office Assistant will assist with client coordination, caregiver onboarding, compliance documentation, scheduling support, and general office operations . This person will work closely with the Owner, Nurse, and Coordinators to ensure the office runs smoothly.

This role offers excellent growth potential , with the opportunity to grow into an Office Manager position as the agency expands.

Key ResponsibilitiesClient & Care Coordination

• Attend client assessments with the nurse when needed.

• Engage with clients and families to ensure a positive onboarding experience.

• Assist with caregiver-client coordination and communication.

• Support follow-ups with clients and caregivers.

Caregiver Onboarding & Engagement

• Conduct caregiver onboarding presentations for new hires.

• Ensure caregivers understand company policies, expectations, and procedures.

• Organize and support caregiver engagement activities and appreciation events .

• Maintain positive relationships with caregivers to support retention and engagement.

Compliance & Documentation

• Complete I-9 verification for new hires .

• Maintain employee files and ensure they are organized and audit-ready .

• Ensure required documentation is properly completed and stored.

• Assist with onboarding paperwork for caregivers.

Recruitment Support

• Assist with caregiver recruitment activities including:
  • Posting job listings

  • Screening candidates

  • Scheduling interviews

  • Candidate follow-ups

Scheduling & Administrative Support

• Assist with caregiver scheduling and shift coordination.

• Help manage schedule changes and coverage needs.

• Support general office administrative tasks.

• Maintain organized records and spreadsheets.

Community & Event Support

• Attend community events or outreach activities when needed.

• Represent the agency professionally in the community.

Owner & Office Support

• Support day-to-day administrative tasks.

• Assist with operational coordination to keep the office running smoothly.

• Help manage office responsibilities so leadership can focus on marketing and growth .

Qualifications Required

• Valid driver’s license and reliable transportation (REQUIRED)
  
  
• Ability to travel locally for client assessments and events

• Strong organizational and communication skills

• Proficiency with Microsoft Excel, Word, and general office technology
  
  
• Comfortable learning new systems and technology

Personal Qualities

• Organized and detail-oriented

• Compassionate and client-focused

• Reliable and proactive

• Strong communicator and team player

Growth OpportunityThis role offers strong career development potential . The right candidate will have the opportunity to grow into an Office Manager role as the agency continues to expand.

If you are organized, people-oriented, and interested in making a meaningful impact in senior care, we would love to hear from you.