HR Assistant II

Mouser Electronics, a TTI, Inc. company, is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including selection, hiring, assignment, re‑assignment, promotion, transfer, compensation, discipline, and termination. The Company prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, genetic information, national origin, sex, sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state/provincial or local law. Mouser Electronics, Inc. is an Equal Opportunity Employer - A Notice to All Employees & Applicants. For more information on your Equal Opportunity Rights or other important Employment Rights in the USA, read "Know Your Rights: Workplace Discrimination is Illegal" poster, E-Verify Participation Notice (English/Spanish), Right to Work Notice (English/Spanish), FMLA General Notice, U.S. Job Applicant Privacy Notice. Accountabilities & Essential Functions Handles incoming calls and walk‑in visitors simultaneously, ensuring inquiries/needs are handled or appropriately redirected. Remains open and adaptable to changes in the work environment, manages competing demands and is able to work effectively and efficiently with frequent change, delays, or unexpected events. Provides a high level of customer service in all interactions with employees, peers, management, and visitors. Relates well with diverse population and at all levels inside and outside the organization. Maintains professional and constructive working relationships. Maintains an extremely high level of confidentiality. Performs a variety of recruiting support duties, including facilitation of various assessments, coordination of interviews, administration of new employee background and drug screen process from start to finish, and preparation of facility for new employee orientation. Assists or prepares correspondence, makes photocopies, faxes documents, and performs other various projects as needed. Manages HR inbox, distributes appropriately, and completes certified mail requests as needed. Ensures HR Lobby is open and ready for business on time and secured at end of day. Heavy file room organization: Prepares and maintains employee files and ensures all documents are filed timely and accurately, and are maintained in compliance with applicable internal and legal requirements. Prepares access badges and maintains necessary systems and associated paperwork. Regular attendance and punctuality at work is an essential function of the job. Skills & Certifications Skill evaluation: Behavioral (80%); Excel (80%) High level of customer service skills required. Excellent verbal and non‑verbal communication and telephone etiquette, with ability to communicate with people at all levels internally and externally. Exhibits strong analytical and organizational skills, with the ability to manage multiple departmental activities. PC experience in a Microsoft Windows environment, proficient with internet e‑mail, Microsoft Word, Excel, Power Point, Outlook, and other software. Detailed and thorough in work habits with multi‑tasking ability. Ability to work with minimum supervision, independently, and as a member of a team. Ability to use, read, and interpret spreadsheets and printed reports. Ability to use computers and computer systems for extended periods of time. Ability to enter high volumes of data with great accuracy. HR Assistant I High School diploma or equivalent required. Minimum 1 year of relevant experience. HR Assistant II Completes detailed work in a timely, dependable, accurate, and thorough manner. Works effectively and efficiently in a variety of systems; Conscientious about varying responsibilities, assignments, and deadlines. Processes I‑9 paperwork and completes the E‑Verify process to assist in verifying new and existing employees' status. Maintain Labor Law posters, ensuring current and posted appropriately throughout the campus. Supports and assists HR in maintaining the day‑to‑day administrative functions requested by the business. Requirements High School diploma or equivalent required. 2+ years Human Resource experience required. For internal candidates, experience can be a combination of internal and external experience. Demonstrated I‑9 and E‑Verify experience preferred. #J-18808-Ljbffr