Accounting Admin Assistant

Accounting Administrative Assistant

We are seeking an organized and detail-oriented Accounting Administrative Assistant to support day-to-day accounting and office operations. This position is ideal for someone who enjoys variety and is comfortable balancing accounting responsibilities, administrative support, customer service, and occasional HR assistance.

The ideal candidate will have experience with QuickBooks, accounts payable/receivable, reconciliations, and Excel and be comfortable managing multiple priorities in a fast-paced office environment.

What You'll Do

Accounting & Payroll Support

• Support accounts payable and accounts receivable functions
• Match purchase orders and enter bills and credit card transactions into QuickBooks
• Enter deposits, handle checks, and maintain accurate financial records
• Assist with customer invoicing, including down payments
• Reconcile bank and credit card statements
• Prepare commission statements and lien waivers
• Complete credit applications and maintain W-9 and insurance documentation
• Review company gas card transactions and identify discrepancies
• Review employee timesheets for missing punches, unusual hours, and other discrepancies before payroll
• Complete weekly spreadsheets, reports, and management scorecards

Administrative & Office Support

• Answer incoming calls and direct them to the appropriate team member
• Greet customers and visitors and assist with basic questions
• Provide general showroom support when sales staff are unavailable
• Manage incoming and outgoing mail and general front-office responsibilities
• Maintain office supply inventory and coordinate orders
• Prepare spreadsheets, reports, meeting agendas, and other documentation for management
• Take meeting notes as requested
• Assist with company events and other administrative projects

HR & Operational Support

• Serve as backup support for HR, including preparing new-hire paperwork and assisting with onboarding when needed
• Help maintain employee attendance records
• Review and organize production and installation work-order documentation
• Upload drawings and provide administrative support to the estimating and design teams
• Assist with basic marketing needs, including organizing project photos and helping prepare social media content
• Help maintain an organized and professional showroom and office environment

What We're Looking For

• Previous accounting, bookkeeping, administrative, or office support experience
• QuickBooks experience strongly preferred
• Experience with accounts payable and/or accounts receivable
• Proficiency with Microsoft Excel, including spreadsheets and basic formulas
• Understanding of basic accounting principles, reconciliations, and financial documentation
• Strong data-entry skills with a high level of accuracy
• Excellent organization and time-management skills
• Ability to manage multiple responsibilities and changing priorities
• Professional communication and customer-service skills
• Strong attention to detail and ability to identify discrepancies

Work Environment

This is a 100% onsite position working in a professional office and shop environment. The role is fast-paced and requires frequent use of computers, phones, and other standard office equipment. Workloads may increase during month-end, year-end, and other busy accounting periods.

The position may occasionally require lifting office supplies or materials weighing up to approximately 20 pounds.

ABR Employment Services is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veterans' status.