Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations in Wakefield, Massachusetts in a Contract position expected to last 3 to 6 months. This onsite role will help keep schedules organized, coordinate travel and meetings for field teams, and maintain accurate administrative records. The ideal candidate brings strong attention to detail, comfort with Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
• Coordinate calendars, meeting arrangements, and appointment schedules to ensure smooth day-to-day operations.
• Arrange travel logistics for field personnel, including flights and related scheduling details.
• Maintain organized tracking spreadsheets and update administrative records with accuracy and consistency.
• Provide front-office and general administrative support, including handling inbound calls and directing inquiries appropriately.
• Enter, review, and manage data in internal documents and office systems to support reporting and coordination needs.
• Assist with communication and scheduling across teams to help keep projects and field activities on track.
• Support onboarding and knowledge transfer activities during the transition period for the role.• High school diploma or equivalent required.
• At least 2 years of administrative support experience in an office environment.
• Proficiency with Microsoft Office Suite, including intermediate Excel skills.
• Strong organizational skills with close attention to detail and accuracy.
• Experience coordinating schedules, meetings, or travel arrangements preferred.
• Ability to manage multiple tasks effectively while meeting deadlines.
• Spanish bilingual skills are helpful but not required.