Chief Financial Officer

Job Description

Job Description

Description:

Position Summary

The Chief Financial Officer (CFO) serves as a critical member of the Executive Leadership Team and is responsible for overseeing the financial management, fiscal operations, grant administration, and financial compliance of the organization.

The CFO provides strategic financial leadership and oversees budgeting, forecasting, financial reporting, government and private grants and contracts, internal controls, audit activities, risk management, and financial policies and procedures. The CFO ensures compliance with applicable federal, state, local, and funding requirements and works closely with Executive Leadership, the Board of Directors, program leadership, funders, auditors, and other stakeholders to safeguard the financial health, stability, and integrity of the organization.

Essential Functions

Strategic Financial Leadership

• Advise the Chief Executive Officer, Executive Leadership Team, and Board of Directors on strategic financial planning, organizational sustainability, financial risk, and long-term financial objectives.
• Oversee the Fiscal Department in developing, implementing, and maintaining financial policies, procedures, systems, and internal controls consistent with nonprofit best practices and applicable regulatory and funding requirements.
• Serve as a key financial liaison to the Treasurer and Board of Directors regarding financial planning, reporting, organizational performance, and fiscal compliance.
• Provide financial analysis and recommendations to support organizational decision-making and strategic planning.

Government Grants Management & Compliance

• Oversee the financial administration of federal, state, local, and private grants and contracts, including budgeting, invoicing, expenditure tracking, reconciliation, and financial reporting.
• Ensure financial compliance with applicable grant and contract requirements, including federal Uniform Guidance under 2 CFR Part 200 and applicable state and local requirements.
• Monitor grant expenditures, budgets, cost allocation, indirect cost recovery, and shared expenses to ensure compliance with applicable funding requirements.
• Review grant budgets and financial reports to identify potential variances, compliance concerns, and areas requiring corrective action.
• Collaborate with program leadership and grant administration staff to ensure financial requirements are understood and appropriately implemented.

Financial Management & Reporting

• Lead the organization's annual budgeting, forecasting, financial planning, and financial reporting processes.
• Prepare and/or oversee the preparation of monthly, quarterly, annual, and grant-specific financial statements and reports.
• Prepare financial analyses, projections, and other documents as requested by the Chief Executive Officer or Board of Directors.
• Ensure accurate and timely financial information is available to Executive Leadership, the Board of Directors, program leadership, funders, and other authorized stakeholders.
• Monitor organizational financial performance and provide recommendations regarding budget variances, financial trends, and corrective actions.

Audit, Risk & Internal Controls

• Lead and coordinate the organization's annual financial audit and Single Audit requirements, when applicable, including preparation and review of audit schedules and supporting documentation.
• Serve as the primary financial liaison with independent auditors and other authorized financial reviewers.
• Maintain and monitor effective internal controls designed to safeguard organizational assets, ensure accurate financial reporting, and promote compliance with applicable requirements.
• Identify financial and operational risks and recommend appropriate mitigation strategies.
• Oversee financial risk management, including insurance coverage, financial contingency planning, and other fiscal risk considerations.

Team Leadership & Operations

• Supervise and provide leadership to Finance and Grants Administration staff.
• Manage, in coordination with appropriate Fiscal Department leadership, finance, accounting, and grants administration functions.
• Collaborate with Human Resources and Operations regarding payroll, benefits, workforce planning, and other financial matters.
• Evaluate and enhance financial processes, systems, tools, and technologies to improve efficiency, accuracy, reporting, and internal controls.
• Establish clear expectations, monitor performance, and support professional development within the Fiscal Department.

Stakeholder Engagement

• Support fundraising and development activities by providing financial information, grant budget development, financial projections, and reports required for grant proposals and funder reporting.
• Participate in organizational policy development and implementation as a member of the Executive Leadership Team.
• Ensure the Fiscal Department provides clear, accurate, concise, and timely financial reports and presentations to Executive Leadership, the Board of Directors, funders, and other authorized stakeholders.
• Develop and maintain effective working relationships with auditors, financial institutions, funders, government agencies, community partners, and other external stakeholders.

Compliance Responsibilities

• Maintain accurate and timely financial and grant records in accordance with applicable federal, state, local, funding, and agency requirements.
• Ensure financial records and documentation are maintained in accordance with applicable retention requirements and agency policies.
• Protect the confidentiality and security of organizational, financial, employee, client, and other sensitive information in accordance with agency policies and applicable laws.
• Monitor compliance with applicable financial policies, grant requirements, contracts, and regulatory standards.
• Report significant financial, compliance, or internal control concerns to the Chief Executive Officer and/or Board of Directors, as appropriate.

Physical Requirements

• Ability to work for extended periods at a computer and perform routine office activities.
• Frequently sitting, standing, and walking.
• Ability to bend, stoop, and climb stairs as required.
• Ability to lift and carry routine office materials and supplies as needed.
• Physical requirements may be performed with or without reasonable accommodation.

Work Environment

Work is primarily performed in an office environment with regular use of computers, telephones, printers, copiers, and other standard office equipment. The position may occasionally require work at other RECAP locations, community sites, meetings, training locations, or audit and funder sites.

Occasional exposure to inclement weather, traffic, and varying environmental conditions may occur when traveling between agency locations or attending off-site meetings and events. Employees are expected to take appropriate precautions and comply with applicable safety requirements while performing work-related activities.

Behavioral Expectations

Employees are expected to:

• Demonstrate professionalism, integrity, accountability, and ethical conduct.
• Always maintain confidentiality.
• Communicate respectfully and effectively with employees, leadership, Board members, auditors, funders, vendors, community partners, and other stakeholders.
• Work collaboratively as part of a team while exercising sound judgment, initiative, and discretion.
• Demonstrate fiscal responsibility and commitment to accurate, transparent, and compliant financial practices.
• Support RECAP's mission, values, and commitment to providing exceptional service.

Reasonable Accommodation

RECAP is committed to providing reasonable accommodation to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable federal, state, and local laws. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions of this position unless doing so would impose an undue hardship on the organization.

Equal Employment Opportunity Statement

RECAP is an Equal Opportunity / Affirmative Action Employer. We are committed to fostering a diverse and inclusive workplace and prohibit discrimination and harassment based on race, color, creed, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Disclaimer

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, or qualifications. RECAP reserves the right to modify or assign additional duties as business needs require.

Requirements:

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field required; CPA, MBA, or Master's degree in Public Administration, Finance, Accounting, or a related field preferred.
• Minimum of 7–10 years of progressively responsible financial management experience, including significant senior-level experience overseeing government grants and contracts.
• Demonstrated knowledge of federal and state funding requirements, including applicable provisions of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and other applicable funding regulations.
• Demonstrated experience managing nonprofit financial operations, including fund accounting, budgeting, forecasting, financial reporting, and financial controls.
• Experience leading annual financial audits and coordinating Single Audit requirements for organizations receiving federal awards, as applicable.
• Experience with nonprofit accounting and financial management systems.
• Strong leadership, analytical, organizational, financial, and communication skills.
• Demonstrated ability to interpret financial information, identify risks, and make sound recommendations to Executive Leadership and the Board of Directors.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and organizational information.
• Commitment to RECAP's mission, values, and commitment to equity and exceptional service.
• Ability to work collaboratively with Executive Leadership, Board members, program leadership, employees, auditors, funders, and external partners.
• Occasional travel may be required for meetings, training, funder requirements, audits, or other business needs.

ADDITIONAL EMPLOYMENT REQUIREMENTS

• Must maintain a valid New York State driver’s license throughout employment.
• Must successfully complete any required agency vehicle or driver requirements.
• Must successfully complete required pre-employment background screening and receive satisfactory results in accordance with RECAP policies and applicable requirements.
• Must successfully complete the required pre-employment drug screening and receive satisfactory results in accordance with RECAP policies and applicable requirements.
• Must successfully complete any required physical examination or health clearance.
• Must maintain reliable attendance and punctuality.
• Must complete required agency, program, and departmental training.
• Must comply with all RECAP policies, procedures, program requirements, and applicable laws and regulations.
• Must maintain confidentiality of client, employee, and organizational information.
• Must exercise appropriate discretion when handling sensitive information.
• Must perform other job-related duties as assigned.