Program Coordinator

Job Description

Job Description

Reports To: Executive Director
Employment Type: Full-time 
Location: Greater Philadelphia Area

Position Overview

The Project Coordinator for YOACAP’s School to Work and After School Construction Program plays a pivotal role in facilitating presentations, engaging students 1:1 and completing reporting for funders towards preparing youth for careers in the construction and building trades. This individual will work closely with the Executive Director and Case Manager to ensure program success through strategic coordination, participant engagement, and community outreach. This role will require travel to 3 Philadelphia Schools (Shoemaker, Simon Gratz and Pickett Schools).

 

Key Responsibilities

Program Oversight & Implementation

• Assisting the day-to-day operations of the School-to-Work programs including daily school site presence and after school program attendance
• Co-facilitate skill building workshops and trade-related training sessions
• Track participant attendance, progress, and activities using structured documentation systems
• Attend After School Program on Sunday 7am-11:00am

Site Visits & Field Engagement

• Coordinate site visits and experiential learning opportunities with local apprenticeship programs and trade unions (as needed)
• Ensure safety protocols and participant preparedness for field experiences

Administrative & Reporting Duties

• Complete and maintain accurate contact sheets, attendance logs, and activity reports
• Oversee data entry and ensure timely documentation of participant outcomes
• Prepare program materials, presentations, and reports for internal and external stakeholders
• Prepare timely reports for funders

 

Outreach & Recruitment

• Represent YOACAP at career fairs, community events, and school visits
• Promote the program and recruit participants through grassroots engagement i.e. table set-ups etc., including outreach to schools, community centers, and social media platforms
• Coordinate monthly meetings with parents, guardians, and supporters to provide program information and build trust

Communication & Collaboration

• Serve as a primary point of contact for participants, providing guidance and support throughout the program
• Collaborate with the case manager to address participant needs and ensure wraparound support
• Maintain strong relationships with industry partners, apprenticeship programs, and community stakeholders

Qualifications

Education

• Bachelor’s degree in a related field (e.g., workforce development, education, nonprofit management, or social work) 

Experience

• Minimum 2 years of experience in program coordination, workforce development, or youth engagement
• Ability to work 1:1 with youth population and small groups (15-20 youth per class)
• Experience in construction and trades education is preferred

Skills

• Strong organizational and time-management abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite 
• Ability to work independently and adapt to changing environments

Personal Attributes

• Passionate about youth development and workforce equity
• Comfortable working outdoors and in varied weather conditions
• Detail-oriented, proactive, and mission-driven
• Skilled at building rapport with diverse stakeholders