Project Administrator
$65k - $80kCoastline Construction Group Inc
Coastline Construction Group is a premier residential general contractor specializing in high-end residential remodels, accessory dwelling units (ADUs), and custom homes. We pride ourselves on delivering exceptional craftsmanship and innovative construction solutions for discerning clients throughout San Diego. Position Overview Project Administrator Coastline Construction Group San Diego, CA | Full-Time About Coastline Construction Group Coastline Construction Group is a premier residential general contractor specializing in high-end residential remodels, accessory dwelling units (ADUs), and custom homes. We pride ourselves on delivering exceptional craftsmanship and innovative construction solutions for discerning clients throughout San Diego. Position Overview We are seeking a detail-oriented Project Administrator to join our growing team. This role is perfect for someone who thrives in a fast-paced construction environment and is excited about leveraging technology and automation to streamline business processes. The ideal candidate will support our project teams from initial design through project completion while helping us implement cutting-edge tools and AI solutions. Key ResponsibilitiesProject Management & Coordination Review construction documents and residential project plans Prepare detailed scopes of work and cost estimates using electronic takeoff software Create comprehensive client proposals and presentations Coordinate material selections with designers, clients, and suppliers Ensure timely material delivery to maintain production schedules Track and allocate client selection costs accurately to individual projects Coordinate with architects, structural engineers, and interior designers during design phases Facilitate smooth handoffs from design to production phases Vendor & Subcontractor Management Solicit and manage bid requests from vendors and suppliers Maintain current vendor and subcontractor documentation, including insurance certificates and agreements Verify subcontractor licensing compliance and good standing Update and maintain accurate pricing databases for vendors and subcontractors Negotiate optimal pricing and terms with suppliers Process Improvement & Technology Integration Collaborate with ownership to develop AI-powered cost estimating processes Document and optimize business processes across design, pre-construction, and production phases Implement automation tools to increase efficiency and accuracy Research and recommend new technologies to enhance operations Project Administration Perform minor office administration tasks including mail processing and document management Coordinate with bookkeeping team for accurate cost categorization Additional Responsibilities Support marketing initiatives as business needs require Required Qualifications High school diploma required; Bachelor's degree in Construction Management, Business, or related field preferred 2-4 years of experience in construction administration or similar role Excellent time management and multitasking abilities with strong prioritization skills Exceptional attention to detail and problem-solving capabilities Outstanding written and verbal communication skills Proficiency in Excel or Google Sheets Comfortable using AI tools such as Google Gemini or ChatGPT Experience in residential construction cost estimating (remodels, custom homes, or ADUs) Proficiency with Bluebeam or similar construction software Ability to learn new technologies quickly and independently Must be able to reliably commute to our San Diego office location Preferred Qualifications Experience with Google Workspace applications Experience with construction management platforms (JobTread, BuilderTrend, Co-Construct, or similar) Knowledge of Zapier, n8n, or other automation platforms Background in construction or related field Physical Requirements Ability to sit at a computer for extended periods Occasionally lift up to 25 pounds Ability to perform office-based tasks with standard office equipment What We Offer Competitive salary: $65,000 - $80,000 annually 401(k) with company matching Paid time off Monday through Friday schedule Opportunities for professional growth and advancement Collaborative work environment with cutting-edge technology Chance to work on high-quality, prestigious residential projects Work Environment This is an on-site position located at our San Diego office (8144 Miramar Road, San Diego, CA 92126). Candidates must be able to reliably commute to this location or be willing to relocate before starting work. Travel is local only and minimal. Additional Information Background check required upon offer of employment Growth Opportunities We actively encourage innovation and process improvement. Candidates who successfully automate portions of their responsibilities and demonstrate initiative in implementing new technologies will have opportunities for advancement within our organization. To Apply: Please submit your resume along with a brief cover letter highlighting your relevant experience and interest in construction technology. Coastline Construction Group is an equal opportunity employer committed to creating an inclusive environment for all employees. We welcome applications from qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Project Management and Information Technology Industries Construction Referrals increase your chances of interviewing at Coastline Construction Group Inc by 2x Sign in to set job alerts for “Project Administrator” roles. Assistant Project Manager – Multi-Family Construction Project Manager - Life Sciences & Technology (California) Project Manager - Manufacturing & Hardware San Diego, CA $90,000.00-$170,000.00 16 hours ago Lakeside, CA $100,000.00-$120,000.00 1 week ago Business Project Manager (Non-Technical) Project Manager - Roadway (Relocation to Phoenix, AZ) Assistant Project Manager - Underground Utilities / Heavy Civil Architectural Project Manager | Multi-Family Housing We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
- ...training material. May provide management with updates on projects, goals, success criteria and results. Maintains the strict... ...Qualifications: Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of...SuggestedFull timePart timeWork experience placementLocal areaWorldwideRelocation package
$32 - $35 per hour
...attributes fiercely. Responsibilities: Our core values guide how we work, collaborate, and serve our clients. As a Project Administrator/Manager , you will demonstrate these values through the following responsibilities: Accountability Take ownership of...SuggestedHourly payFlexible hours$159.43k
...offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in... ...government budgeting, reporting requirements, FAR, CAS, and contract administration is critical. • Expertise in accounting, cost estimating,...SuggestedContract workWork experience placementH1bImmediate startFlexible hours$90k - $120k
...energy to millions of consumers. Responsibilities Job Purpose The Project Controller supports project controls, cost management,... ...responsibilities will include as a minimum the following: Support the administration of EPC and major contract agreements to ensure financial...SuggestedFull timeContract workTemporary workWork experience placement$20 - $26 per hour
...BORJA Engineering & Construction is seeking a passionate Project Assistant/Coordinator to join our integrated team of Project... ...Office (Teams) and Google Workspace (Google Meets). ~ Provide administrative support such as data entry, filing, proofreading documents, and...SuggestedHourly payFull timeContract workPart timeFor subcontractorWork at officeLocal areaRemote workMonday to Friday$80k - $100k
...Job Description Hill International is seeking a Project Coordinator II in San Diego, California Responsibilities Responsible for direct coordination support of projects and contracts in a functional area. Have a general working knowledge with regards...Full timeTemporary workFor contractorsWork at officeWorldwideFlexible hours- Job Summary Project Coordinator provides complex administrative support to various members of the project team under the direction of the Office Manager. The Project Coordinator I will be responsible for project oversight and coordination of all its stages from inception...For contractorsWork at office
$40 - $60 per hour
...and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work. As engineers, architects, construction/program managers, environmental professionals...Hourly payLocal area$22.5 - $27.6 per hour
...Qualifications: Bachelor's degree, or an equivalent combination of education and directly relevant experience required. Two or more years of project coordination, program support, business operations, or analyst experience - banking, financial services, or another regulated...- Position: Project CoordinatorCompany Overview: M&D Mechanical Contractors is a leading provider of mechanical and plumbing services in the San Diego area. With over 20 years of experience, we have built a reputation for delivering high-quality, cost-effective solutions...For contractorsWork at office
$75k - $95k
Salary Range: $75,000 - $95,000 (based on experience) Position Overview The Project Coordinator will provide administrative and operational support to the Construction team at Sea Breeze Properties. This role plays a key part in coordinating project documentation, vendor...Full timeContract workFor subcontractorWork at officeLocal areaFlexible hours- ...teams win — even when that means doing the small stuff If that sounds like you, keep reading The Role (What You’ll Be Doing) As a Project Coordinator at Lightworks, you’ll be a key part of keeping our projects, service work, and field teams running smoothly. You’ll work...
$89k - $104k
...specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and... ...and identify opportunities for process improvement. Meeting & Administrative Support Schedule and coordinate project meetings. Prepare agendas...For contractorsWork at officeLocal area$50k - $60k
Overview The Project Coordinator supports the construction management team by providing administrative and project coordination support throughout all phases of construction. This role ensures smooth communication, accurate documentation, and efficient project execution...For subcontractorWork at officeLocal area$82k - $102k
Job Description Hill International is seeking a Project Coordinator II in San Diego, California. Responsibilities Perform direct coordination support of projects and contracts in a functional area. Maintain a general working knowledge of the systems, technologies, and...Temporary workFor contractorsWork at officeFlexible hours$30 - $35 per hour
...specialized expertise and a collaborative approach to every project, making them an integrated and valued business partner of their... ...documentation and schedules, supporting financial and administrative processes, and ensuring exceptional client service. The Project...Hourly payWork at officeLocal areaImmediate start$25 - $30 per hour
...techniques to deliver beautiful, energy-efficient results for our customers. The Role We’re looking for a motivated and detail-oriented Project Coordinator to join our growing operations team. You’ll be the glue that holds the production side of the business together—...Full timeFor contractors- ARSENAULT is looking for a Project Coordinator with business analysis experience. We are looking for a team member who is committed to process delivery, improvement, and governance. The successful candidate will have a high attention to detail, be well organized, systems...Contract workWork at office
$65.65k - $118.68k
...Systems Division is seeking a highly organized, detail-oriented, and proactive Project Coordinator in San Diego. The ideal candidate will have strong logistics, procurement, and administrative skills, excellent communication abilities, and a proven ability to manage...Contract workWork at officeLocal areaImmediate start$76k - $84.4k
Overview HGA is seeking a dynamic and driven Project Coordinator to join our Santa Monica, CA architecture team. We’re looking for... ...Documents for conformance with design. Perform construction administration duties (e.g., RFI’s, RFP’s, change orders, etc.). Maintain contact...Temporary workFor contractorsWork experience placementWork at office- Position Summary: The Project Coordinator supports the planning, coordination, and execution of infrastructure and utilities projects... ...tracking action items and meeting notes. Provide general administrative and logistical support to ensure projects progress...Hourly payFull timeFor contractorsWork at officeLocal areaMonday to Friday
$33.5 - $38.5 per hour
Project Coordinator II Location: San Diego, CA Schedule: Monday-Friday 100% Onsite | 6:00 AM - 2:00 PM Duration: 1-Year Contract Pay Rate: $33.50-$38.50/hr Position Overview The Project Coordinator II will support multiple operational and safety initiatives within a...Contract workMonday to Friday- ...Emergency Communication, and Sprinkler/Suppression ~ Security: Integrated Surveillance and Access Controls Technical Project Management When supporting our Project Management teams, you will coordinate and deliver multiple, simultaneous Building...For subcontractorSummer workInternshipWork at officeLocal areaImmediate start
$110k - $130k
POSITION SUMMARYMechanical/Electrical/Plumbing Assistant Manager leads the effort in coordinating those trades with the rest of the project team. This position works with Project Manager to ensure successful completion and turnover to the owner.RESPONSIBILITIESAssist...Contract workTemporary workFor subcontractor$80k - $95k
...Associate Project Manager At Salas O'Brien we tell our clients that we're engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That's why we're committed to living our values every day: inspiring,...Work experience placementWork at officeLocal area$100k - $130k
...Project Scheduler Department: Scheduling Employment Type: Full Time Location: San Diego, CA Compensation: $100,000... ...understanding of scheduling Advanced understanding of construction administration processes, including contracts, construction documents,...Permanent employmentFull timeContract workTemporary workFor subcontractor- ...Project Scheduler A leading renewable energy and infrastructure organization is seeking a Project Scheduler to support project planning, schedule maintenance, and reporting activities across a portfolio of capital projects. This individual will work closely with senior...Remote work
- ...Project Scheduler This position is responsible for performing project controls work on engineering and construction projects in support of the local utility company. This includes a heavy emphasis on project scheduling utilizing Primavera P6 software. The candidate...Local area
$95k - $125k
...Project Scheduler Description Location: This is a 100% remote position. The position may be hybrid if the employee is... ...Education and Training: Bachelor's degree in business administration, project management, or equivalent/related field. Planning...Full timeLocal areaRemote work- ...HD Supply Canada, Inc. in Santee, CA is seeking a Renovation Project Coordinator to oversee multiple renovation projects from initiation through completion, coordinating with field sales, field installation teams, and customers to ensure on-time delivery within budget....
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Project Administrator. Be the first to apply!
- project coordinator healthcare San Diego, CA
- IT project coordinator San Diego, CA
- special projects coordinator San Diego, CA
- project administrator San Diego, CA
- translation project coordinator San Diego, CA
- health project coordinator San Diego, CA
- telecom project coordinator San Diego, CA
- project coordinator San Diego, CA
- localization project coordinator San Diego, CA
- project coordinator construction San Diego, CA


