Payroll Coordinator

Full-Time Payroll CoordinatorCome thrive with us at EPOCH Senior Living's corporate office location in Waltham, MA. We are now hiring a Full-Time Payroll Coordinator to join our corporate payroll team at our exclusive Senior Living organization. This position is on-site in Waltham five days per week.The Payroll Coordinator is responsible for supporting accurate, timely, and compliant payroll operations for assigned communities. This role reviews and reconciles timekeeping data, prepares payroll adjustments, maintains employee payroll records, supports new hire on-boarding, processes employee changes and terminations, coordinates check distribution, and responds to payroll-related inquiries. The Payroll Coordinator helps maintain confidentiality, data integrity, audit readiness, and compliance with federal, state, local, and company payroll requirements while partnering with Human Resources, community managers, and corporate leadership to resolve issues and support consistent payroll processes across the organization.Responsibilities:Promote and uphold EPOCH Senior Living's vision, mission, and valuesPrepare, review, reconcile, and process accurate, timely payroll for assigned communities, including multi-state, weekly and biweekly payroll, adjustments, and termination checksReview timesheets and timekeeping records for accuracy, completeness, and compliance before payroll submissionResearch and resolve payroll discrepancies, complex payroll issues, and employee inquiries promptly and professionallyMaintain accurate employee, HRIS, and payroll records while protecting confidential informationEnter new hires into required systems, verify, and file or upload related documentationCoordinate payroll-related distributions and payments, including checks, child support, wage garnishments, and tax leviesPrepare and submit certified payroll reports, employment verifications, and organization-wide payroll compliance reports as neededSupport audit readiness by managing HRIS, payroll, and external audit requests, conducting data audits, running rosters; and analyzing data integrityMonitor HRIS data entry and support integrations, implementations, and process improvementsDevelop and maintain payroll standards that promote accurate processing, reporting, compliance, and consistencySupport the payroll team while building collaborative relationships with Payroll, Human Resources, and community leadersQualifications:Must have a minimum of three years of direct payroll experienceExperience with payroll, HRIS, time/labor, accounting, and related software systems. Prior knowledge of ADP Workforce Now preferredProficiency with Microsoft Office, including Outlook, Word, and ExcelWorking knowledge of federal and state employment, payroll, wage and hour, and leave laws, including FMLA, PFML, ACA, and FLSAAbility to maintain accurate, timely documentation and uphold confidentiality in all payroll and employee mattersAbility to travel as neededExceptional attention to detail, organization, accuracy, and follow-throughAbility to manage multiple projects, priorities, and time-sensitive deadlines in a fast-paced environmentStrong analytical, problem-solving, and critical-thinking abilitiesCollaborative, professional, and service-oriented approach when working with employees, leaders, and cross-functional partnersFlexibility, initiative, and the ability to self-direct work efficientlyDemonstrate excellent time management and efficiency in meeting established deadlinesIf you have a strong passion for seniors, we invite you to become part of an EPOCH team!You may contact Jessica Kennedy, Corporate Recruitment Manager at View phone number on click.appcast.io for any questions.