Classified - Counseling Secretary

Job Title

35 hours per week 1,498 hours per year

214 days per year

FTE =.7202

Nebraska Public Employees Retirement System benefits available.

Benefits: Sick Leave, Holiday Pay, Bereavement Leave, Voluntary Life Insurance, Vision Insurance, Critical Illness, Accident, Hospital Indemnity, Short Term Disability, Legal, Identity Protection, Permanent Life, Flex125

Qualifications

1. Education: Minimum of a High School diploma or equivalent.
2. Possesses strong secretarial and computer skills.
3. Excellent oral and written communication skills.
4. Maintains confidentiality appropriately.
5. Possesses a positive, caring attitude and works well with children and adults.

Essential Job Functions

Office Responsibilities:

• Distribution of folders for teacher grade submission.
• Entry of EOC student schedules.
• Entry of manual grades and credit changes for EOC, AE, EA, independent studies, and student aides.
• Entry of independent studies.
• Powerschool.
• Post grades.
• Credit changes.
• Correct schedules.
• Complete grade verification and changes.
• Print report cards each term.
• GPA and class rank
• Calculate.
• Distribute information to counselors.
• Track students with less than 20 credits per semester (SPED & Foreign Exchange Students).
• Create reports as requested
• Locate graduation dates for former students.

Summer Duties:

• Send and receive reports.
• Shift student files
• Enter summer school grades and credit.
• Assist with Summer Stampede.
• E-mail new senior class information to UNL.

Enroll New and Re-entry Students:

• Maintain log.
• Assign Bearcat Time (schedule and modify information).
• Enter historical grades from previous school.
• Assist new students with enrollment paperwork.
• Enter incoming 9th grade student requests.

Process Exiting Students:

• Maintain log.
• Check out sheet.
• Send school records to new school as needed.
• Verify student exit codes

Assist Staff, Students, and Parents:

• Answer phones.
• Backup for answering door.
• Education verification.
• Send transcripts (for past graduates).
• Notarize documents
• Print grades.
• Complete forms for insurance companies.
• Give GPS / class rank to students and parents.
• Assist students and parents with Powerschool access and schedules.
• Complete Social Security forms.
• Provide proof of enrollment letters.
• Receive transcript fees and draft deposits.
• Provide information for various military branches.
• Assist with upcoming school year registration.
• Preparation of new student packets.
• Maintain office supplies.
• Compile student data and complete Omaha World Herald Applications.
• Send out counselor passes.
• Prepare mid-term and end-of-the year check out sheets.

Other Requirements (Intellectual, Sensory):

• Excellent skills in typing, word processing and computer functions/programs.
• Accepts responsibility and handles stress appropriately and professionally.
• Handles confidential information appropriately.

At Will Employment: Employment with the Kearney Public School district is not for any period of time, and employment may be terminated at any time at the convenience of the terminating party, with or without cause, and with or without notice. Employment with the school district is not governed by any express or implied contract of employment.

It is the policy of the Kearney Public Schools not to discriminate on the basis of race, color, religion, national or ethnic origin, sex, age, veteran status, marital status, disability, pregnancy, childbirth or related medical condition, genetic information, or other protected conditions, in its educational programs, activities, or employment policies. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Director of Human Resources.

Notice of Non-Discrimination

The Kearney Public School District hereby gives this statement of compliance and intends to comply with all state and federal laws prohibiting discrimination. This school district intends to take any necessary measures to assure compliance with such laws against any prohibited form of discrimination.

The Kearney Public School District does not discriminate on the basis of sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, sexual orientation or gender identity, or other protected status in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Title IX, Title II, Title VI & Section 504 Melissa Herrmann, Director of Human Resources

Kearney Public Schools

320 West 24th Street

Kearney, NE 68845

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