Administrative Assistant/Marketing Coordinator

Job Description

Job Description

SUMMARY

The Administrative Assistant / Marketing Coordinator provides administrative, organizational, marketing, and coordination support to ALRA Engineers, P.C.'s Administration, Marketing & Business Development, and Construction Inspection functions . This position serves as a key administrative resource supporting company management, project teams, and marketing initiatives.

The position is responsible for assisting with the preparation, organization, and coordination of company documents, correspondence, marketing materials, proposals, presentations, project information, meetings, events, records, and other administrative activities. The position will also provide administrative, analytical, and project support to ALRA's construction inspection team , helping ensure that project-related documentation, reporting, records, and communications are accurate, organized, and completed in a timely manner.

The successful candidate must be highly organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced civil engineering and construction inspection environment . The position requires strong written and verbal communication skills, proficiency with Microsoft Office and other business software, the ability to work independently and collaboratively, and a high level of confidentiality and professionalism.

As the Administrative Assistant / Marketing Coordinator , this individual will work closely with Administration, Marketing & Business Development, Construction Inspectors, Engineers, Project Managers, and other ALRA personnel to support the company's day-to-day operations, business development activities, and project requirements. The position will help maintain consistency in ALRA's administrative and marketing processes while providing responsive support to project and management personnel.

Other responsibilities, requirements, and qualifications are listed herewith:

Supervisory Responsibilities:

· This position has no direct supervisory responsibilities and will report directly to the Branch Manager.

DUTIES AND RESPONSIBILITIES

Assist in the day-to-day operations associated with the Mount Laurel Office by providing a wide range of administrative support activities involving branch office and corporate needs.

· Assist the Branch Manager, Engineering and other staff.

· Manage all incoming and outgoing call for the Mount Laurel office.

· Manage all filing and clerical duties

· Scheduling, correspondence and coordination with clients and consultants.

· Data entry and review of spreadsheets to maintain current and accurate databases.

· Coordinate with other offices assistance with projects.

· Make travel arrangements and coordinate meetings for various staff members.

· Assist with marketing/proposal related administrative aspects.

· Work with others as needed when delegated by supervisor

· Maintain confidentiality and secure confidential records per corporate directives

· Occasionally attend outside events and represent ALRA in a professional manner

· Represent the ALRA brand at all times both in the various offices and at outside meetings

· Promote and maintain positive employee relations in a safe and productive work environment

\nCompany Description

WE ARE PASSIONATE ABOUT OUR WORK!
We are passionate when it comes to providing our clients with service and leadership that exceeds expectations.

As Construction Managers and Inspectors, we have a unique opportunity to create value for our clients by pursuing what we do with passion and by exhibiting the commitment necessary to move every project forward, safely and professionally. At ALRA we focus on results and strive to create great experiences for our clients and those we partner with. Our vast sector knowledge gives us insight—a proactive ability to look ahead and solve problems before they arise. This ability helps us simplify complex tasks, ensure that the right measures are in place to gauge progress and guarantee accountability at every stage of a project. If you have ever worked around, or for people who are enthusiastic about their job, you know their passion can be infectious. ALRA is passionate about every project we undertake.

Company Description

WE ARE PASSIONATE ABOUT OUR WORK!\r\nWe are passionate when it comes to providing our clients with service and leadership that exceeds expectations.\r\n\r\nAs Construction Managers and Inspectors, we have a unique opportunity to create value for our clients by pursuing what we do with passion and by exhibiting the commitment necessary to move every project forward, safely and professionally. At ALRA we focus on results and strive to create great experiences for our clients and those we partner with. Our vast sector knowledge gives us insight—a proactive ability to look ahead and solve problems before they arise. This ability helps us simplify complex tasks, ensure that the right measures are in place to gauge progress and guarantee accountability at every stage of a project. If you have ever worked around, or for people who are enthusiastic about their job, you know their passion can be infectious. ALRA is passionate about every project we undertake.