Contracts Administrator/Data Specialist

Job Description

Job Description

Job Title: Contracts Administrator/Data Specialist

Department: Finance

Reporting To: Sr. Finance Manager - Licensing

Location: Newtown, PA

Company Overview:

Just Play is a passionate toy company and global leader across a broad range of children's consumer goods including figures, playsets, dolls, plush, role-play and dress-up. We create unique and innovative proprietary toy lines, as well as award-winning products based on popular children's entertainment brands with best-in-class licensing partners.

Job Summary :

Just Play has an incredible opportunity to join the growing finance team at a top ten U.S. toy company! Just Play is actively seeking a motivated Contracts Administrator/Data Specialist with experience in contract reviews, royalty data entry, maintenance, auditing and tracking. In this role, you'll collaborate across multiple teams in a fast-paced environment, playing a pivotal role in bringing to life toys and games featuring some of the world's most iconic brands.

The ideal candidate will be a passionate team player who possesses excellent communication skills and the ability to navigate multiple systems, including internal reporting systems, Excel reports, NAV database, and SharePoint. This position will support multiple teams across the company, with a focus on support to the Finance Department, including the specific tasks below.

This role is located in Newtown, PA and an in-person schedule is required.

Principal Responsibilities :

• Entering rights and financial information from signed license agreements into company systems in a timely and accurate manner. Partnering with our finance and contract specialist teams to ensure data accuracy and license compliance.
• Develop and maintain contract and matter trackers to ensure timely and accurate information is shared with finance, business, and legal teams.
• When necessary, provide internal teams, including business and finance teams, with summaries of agreements, including all material terms.
• Develop and maintain relationships with all internal departments, specifically Finance, Licensing, and Legal.
• Assist in setting up royalty related records in the database. Conduct regular data audits to ensure we meet contractual obligations and for data accuracy to support quarter end closing procedures.
• Assist in research of royalty data to support Finance, Legal and Licensing teams. Support Finance with royalty research for auditing purposes.
• Provide support and guidance with training team members on best practices related to data handling, contractual obligations and system usage. Assist in creating procedures and training materials to support process improvement and streamlining across the organization.

Minimum Qualifications :

• Bachelor’s degree in related field required
• 3+ years of experience in data maintenance, royalty reporting and data auditing.
• Excellent attention to detail and the ability to prioritize and manage multiple tasks at one time.
• Excellent interpersonal skills, as well as oral and written communication skills.
• Flexibility and willingness to navigate areas of unfamiliarity.
• Ability to work in a fast-paced environment.
• Ability to interact professionally and effectively with all levels of the organization.
• Proficient in all Microsoft Office programs: Excel, SharePoint, Outlook, and Teams.
• Familiarity with legal agreements, in particular license agreements.
• Fluency in English (both written and verbal).
• Must reside within a commutable distance to the Newtown, PA office

Just Play is an equal opportunity employer. We welcome all applicants without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.