Marketing Coordinator

Job Description

Job Description

Insight Global's client has over 40 years of experience designing and manufacturing sign solutions for the transportation and petroleum. Making top notch products for the nation's leading fuel retailers and transportation agencies to create premier sign solutions. They are seeking a talented Marketing Coordinator to help support their small but mighty marketing team!

About the Role:

Our client is seeking a detail-oriented and highly organized Marketing Coordinator to join our team and take the lead in managing the logistics of up to 30 tradeshows annually. This is a hands-on, operational role that sits at the intersection of marketing, project management, and cross-functional collaboration. Reporting to the Marketing Content and Events Manager, the ideal candidate thrives in a fast-paced environment, is comfortable managing multiple priorities simultaneously, and is attentive to details and deadlines.

Objectives of This Role:

• Serve as the primary operational coordinator for all tradeshow and event activity throughout the year

• Ensure all tradeshow materials, shipments, and logistics are executed on time and within budget

• Support broader marketing objectives by maintaining brand consistency across all event presence

• Continuously improve processes related to event preparation, inventory, and vendor management

Key Responsibilities:

• Plan, coordinate, and manage logistics for up to 30 tradeshows per year, including scheduling logistics, staff registration, ordering booth services, and shipping timelines

• Pack, organize, and prepare marketing materials and event supplies for each show; receive and inspect returned materials post-event

• Monitor and manage inbound and outbound shipping schedules, ensuring on-time delivery and cost efficiency

• Maintain accurate inventory of tradeshow materials, branded collateral, and promotional items; identify and order replacements as needed

• Track event-related expenses and assist with budget management, including processing invoices • Coordinate cross-functionally with Sales, Production, and other internal departments to align tradeshow goals and deliverables

• Communicate event timelines, responsibilities, and updates to relevant stakeholders

• Maintain a master tradeshow calendar and provide regular status updates

REQUIRED SKILLS AND EXPERIENCE

- 3-5 years of experience in marketing, administration, project management or a related field

- Very detail oriented, schedule driven, highly organized, able to prioritize

- Experienced with budget approvals and expense tracking

- Experience with project management tools (e.g., Asana, Monday.com, Click Up, etc.)

- MS Office experience

- Ability to lift up to 50lbs

- 5 days a week onsite

– up to 10% travel

NICE TO HAVE SKILLS AND EXPERIENCE

- Experience coordinating tradeshows, conferences, or large-scale events

- Marketing specific background

- Any graphic design experience, specifically within the Adobe creative suite, photoshop and/or illustrator

- Familiarity with CRM

- Bachelor's degree in Marketing, Communications, Business Administration, or a related field

COMPENSATION:

$55,000-$65,000