ADMINISTRATIVE ASSISTANT II - DCA - 22000067

Requisition No: Agency: State Courts System Working Title: ADMINISTRATIVE ASSISTANT II - DCA - Pay Plan: State Courts System Position Number: Salary: $40,867.56 Posting Closing Date: 11/28/2026 Total Compensation Estimator

Tool Position Title Administrative Assistant II Job Location First District Court of Appeal, Tallahassee, Florida Salary Range $40,867.56 Annually Job Description We are seeking a detail-oriented and personable Administrative Assistant II to join our Marshal’s Office team. In this multi-function role, you will provide essential HR support, mail room duties, and purchasing duties while also keeping day-to-day office operations running smoothly. This is an excellent opportunity for someone who thrives in a fast-paced environment, values people-first culture, and enjoys wearing multiple hats. HR Responsibilities: Assist with Human Resource duties Support employee onboarding and offboarding processes Maintain accurate and confidential employee records in the Axiom Pro system Assist in administering employee benefits programs and responding to related inquiries Help coordinate performance review cycles and track completion status Support compliance efforts by maintaining up-to-date knowledge of labor laws and company policies Respond to general HR inquiries from employees with professionalism and discretion Administrative Duties: Manage calendars, schedule meetings, and coordinate travel arrangements for Judges and staff Handle incoming calls, emails, and correspondence, routing items to the appropriate team members Maintain organized filing systems (physical and digital) for HR documents and office records Order and manage office supplies, vendor relationships, and facility requests Coordinate logistics for interviews, onboarding sessions Serve as the first point of contact for visitors and employees of the Marshal’s office Coordinate office and workstation setup for new hires, including equipment provisioning, desk configuration, and access credentials in collaboration with IT Research, evaluate, and procure office supplies, equipment, and services — obtaining quotes, comparing vendors, and managing purchase orders within approved budgets Track purchasing activity and maintain a purchasing log to ensure cost accountability and policy compliance Qualifications & Requirements: 1–3 years of experience in an HR or administrative support role Familiarity with People First platform a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills Ability to handle confidential information with integrity and discretion Self-starter with the ability to manage multiple priorities and meet deadlines How to Apply: Submit your resume and a brief cover letter to We are an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.