Administrative Assistant

Trispoke Managed Services Pvt Ltd

Job Title: Administrative Assistant

Location: Tucson, AZ

Duration : 12-month contract to Hire

Payrate: $24/hr on W2

Citizenship Requirement: US Citizen

Shift: 9/80A -1st Shift

Job Description:

Description:

What is the primary mission of this role?

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world.

Raytheon Systems Engineering and Test Capabilities (SE&TC) Effectors Center is seeking a Senior Administrative Coordinator to support one of the Departments within the Center.

What are the main functions of this role?

Order supplies/materials for Department and supported Programs
Generate visit requests.
Coordinate the onboarding of new employees and subcontractors.
Department and Department Manager Calendar management, meeting scheduling and coordination.
Schedule and coordinate all-hands meetings and subsequent survey distributions
Generate expense reports.
Collect inputs and generate Department Monthly Highlight Reports.
Input data into and generate reports from various company databases and applications
Maintain Department Action Item Status and proactively track commitments to completion.
Understand and comply with Raytheon Technologies' policies and procedures, Security functions, and Information/Digital Technology and serve as a front-line resource for employees navigating these systems.
Must be comfortable with working on mobile devices and using this technology for increasing productivity of both the main office and other locations where the SI&T Leader may travel.
Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation).

Required Skill Sets:

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
Experience with Microsoft Office - Word, Excel, PowerPoint.
Experience scheduling, booking travel, entering VAR's and VMS forms, Visit Registrations, and/or ordering supplies.
Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position.

Desired Skill Sets:

Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including the ability to merge Excel data into PowerPoint presentations, perform advanced Excel functions, and manage Internal/External SharePoint platforms effectively.
Demonstrated excellent attention to detail, ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment.
Strong interpersonal skills.
Ability to work collaboratively as part of a team, with flexibility to adapt to changing situations and responsibilities.
Highly organized with the ability to prioritize tasks, manage multiple responsibilities, and proactively anticipate needs and their impacts.
Experience in dealing with customers and ability to multitask.
Strong attention to detail, with the ability to work independently with minimal supervision, and effectively adapt to shifting priorities in a fast-paced environment.

Years of Experience Required (if any):

Minimum of 6 years of relevant experience.

Education Level Required:

Typically requires an AA/AS degree (or other 2-year post high school training).
#AdministrativeAssistant #AdministrativeCoordinator #OfficeAdministration #MicrosoftOffice #CalendarManagement #Scheduling #TravelCoordination #DataEntry #ExpenseReports #SharePoint #Excel #PowerPoint #Multitasking #Organization #RTX #Raytheon #TucsonAZ #Hiring #ContractToHire #USCitizen

Aravindraj Rajendran | Technical Recruiter
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Vacancy posted 3 days ago

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