Fashion Bilingual Executive Assistant

New York Apparel Design is a fast growing apparel wholesale company specializing in womens apparel, including junior, young contemporary, and missy categories. We are looking for a highly organized, professional, and detail oriented Executive Assistant who is bilingual in English and Mandarin.

The ideal candidate will support senior management with daily operations, communication, scheduling, vendor coordination, administrative tasks, and follow up across multiple departments. This role is best suited for someone who is proactive, reliable, well spoken, and comfortable working in a fast paced apparel wholesale environment.

Responsibilities

Provide direct administrative support to executives and senior management

Manage calendars, appointments, meetings, and follow ups

Communicate with overseas vendors, factories, and business partners in English and Mandarin

Assist with emails, reports, documents, and internal coordination

Help track projects, deadlines, samples, production updates, and business priorities

Coordinate with design, production, sales, logistics, and accounting teams

Prepare meeting notes and ensure action items are followed through

Handle confidential information with professionalism and discretion

Assist with company events, office coordination, and special projects as needed

Qualifications

Bilingual in English and Mandarin required

Prior experience as an Executive Assistant, Administrative Assistant, Coordinator, or similar role preferred

Apparel, wholesale, import, manufacturing, or fashion industry experience is a plus

Strong communication, organization, and follow up skills

Comfortable working with vendors, factories, and internal teams

Proficient with Microsoft Office, Excel, email, and general office systems

Ability to multitask and prioritize in a fast paced environment

Professional, dependable, and detail oriented

Benefits

401(k) with company match

Health insurance

Up to 15 paid vacation days per year

Up to 5 paid sick days per year

Paid major federal holidays

• Company events and parties