Executive/Legal Assistant

Legal/Executive Assistant

We are seeking a highly organized and proactive Legal / Executive Assistant to support firm leadership. This role blends executive support with legal administrative responsibilities and is ideal for someone who thrives in a fast-paced, detail-oriented environment. You will work closely with partners and leadership to manage day-to-day operations, communications, and legal workflows. The position is in-office at least four days per week.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate internal and external meetings (including clients and vendors)
• Assist with special projects and firm initiatives
• Prepare, format, and manage legal documents and correspondence
• Maintain and update case management systems (e.g., Clio or similar)
• Coordinate execution of agreements and collect signatures
• Assist with settlement tracking and payment follow-ups
• Manage office operations, including ordering and maintaining office supplies and snacks
• Coordinate outgoing mailings (certified mail, packages, client correspondence, etc.)
• Liaise with vendors for office-related needs (supplies, shipping, etc.)
• Support general day-to-day office management and logistics

Qualifications

• 2+ years of experience in legal assistant, executive assistant, or similar role (law firm experience strongly preferred).
• Exceptional communication and active listening skills.
• Highly organized, with the ability to manage multiple tasks and follow-ups.
• Bilingual in English and Spanish is a strong plus.
• Proficiency in standard office software (e.g., Microsoft Office Suite).

Robust Benefits Package Including

• Medical, Dental, and Vision insurance
• Fridays remote
• 401k and 401k Matching
• Generous PTO and additional paid holidays off