Inventory Project Coordinator

Job Description

Job Description

At-a-Glance:
Are you ready to build your career by joining an international automotive company? If so, our client is hiring an Inventory Project Coordinator.

Position Type:

• Contract
• On-Site 

Required:

• Associate or Bachelor’s Degree preferred.
• Equivalent combination of education and relevant experience will be considered.
• 2-5 years of experience in project coordination, operations, inventory management, reporting, administration, or business support functions.
• Experience supporting business operations or project teams.
• Experience working with large datasets and reporting tools.
• Experience within automotive, logistics, customer service, inventory management, or operations environments preferred. 

Responsibilities:

• Supports lemon law and customer care operations through inventory administration, reporting, project coordination, and operational support activities.
• Assists in the management and oversight of a nationwide portfolio of buyback vehicles while supporting business initiatives, vendor coordination efforts, process improvement projects, and executive reporting requirements. 

Key Responsibilities:
Inventory Administration & Operational Support:

• Assist with day-to-day administration of the national lemon law buyback vehicle inventory portfolio.
• Monitor inventory status, vehicle milestones, aging metrics, title activity, storage locations, and disposition progress.
• Maintain accurate inventory records and supporting documentation.
• Coordinate with internal business teams and external vendors to resolve inventory-related issues.
• Support vehicle tracking, reporting, and data validation efforts.
• Assist with inventory audits and compliance reviews.

Reporting & Analytics:

• Prepare recurring operational reports, dashboards, and performance metrics.
• Collect, validate, and analyze data from multiple sources.
• Track key inventory, vendor, and operational performance indicators.
• Support executive reporting packages and leadership presentations.
• Identify reporting discrepancies and assist with data quality initiatives.
• Create ad hoc reports and business summaries as requested.

Project Coordination:

• Assist in coordinating operational and technology-related projects.
• Track project milestones, action items, risks, and deliverables.
• Schedule meetings and maintain project documentation.
• Support user acceptance testing (UAT), process documentation, and implementation activities.
• Follow up with stakeholders regarding outstanding deliverables and project dependencies.
• Assist with cross-functional communication and project status reporting.

Vendor & Stakeholder Coordination:

• Coordinate activities with storage providers, transportation vendors, legal partners, and other service providers.
• Support vendor performance tracking and reporting.
• Maintain documentation related to vendor activities and operational processes.
• Assist in resolving routine inquiries and operational issues.

Process Improvement & Documentation:

• Maintain standard operating procedures and process documentation.
• Identify opportunities to improve administrative efficiency and reporting accuracy.
• Support workflow improvement initiatives and implementation efforts.
• Assist with documenting business requirements and operational processes.