Furnishings Project Coordinator

Job Description

Job Description

Our client, Hawthorne House, is hiring for the Furnishings Project Coordinator. This position supports the furnishings and lighting projects from proposal through procurement, delivery, and installation.

This is not a design position. It is a highly organized, client-facing coordination role with a strong emphasis on communication, administration, scheduling, documentation, procurement follow-through, and keeping multiple projects moving accurately and on time.

Experience in the interior design, furnishings, decorative lighting, procurement, or related trade industry is strongly preferred.

This is a hybrid position, with candidates in the Athens or Atlanta area preferred. The role will combine remote work with in-person collaboration, client meetings and occasional travel to the Hawthorne House showroom and project sites.

Responsibilities

• Serve as a primary point of communication for clients throughout the quoting, ordering, procurement, delivery, and installation process.
• Provide timely, clear project updates and proactively follow up on outstanding questions, approvals, schedules, and next steps.
• Communicate and coordinate with trade partners, vendors, receivers, installers, and internal team members.
• Prepare furnishings and lighting quotes, proposals, specifications, and purchase orders.
• Track projects from approval through ordering, production, receiving, delivery, and installation.
• Confirm pricing, availability, lead times, freight, COM requirements, and vendor acknowledgments.
• Maintain accurate project schedules, order status, budgets, and documentation.
• Track and reconcile purchase orders, vendor invoices, client payments, credits, and project costs.
• Schedule meetings, deliveries, installations, and other project-related appointments.
• Identify potential problems early, communicate concerns promptly, and help develop solutions before issues become emergencies.
• Assist in resolving damages, backorders, shipping issues, and other project challenges.
• Support Hawthorne House leadership and the Outside Sales Specialist with project coordination and follow-through.

Requirements

• Three or more years of relevant experience in interior design, furnishings, procurement, project coordination, decorative lighting, or a related field preferred.
• Excellent written and verbal communication skills and confidence interacting directly with clients.
• Working knowledge of furniture and lighting specifications, purchase orders, trade pricing, lead times, COM, freight, receiving, delivery, and installation.
• Strong administrative, scheduling, and project-coordination skills.
• Experience maintaining and reconciling project budgets and purchasing records.
• Exceptional organization, accuracy, and follow-through.
• Ability to manage multiple projects and competing deadlines.
• Proactive, resourceful, deadline-oriented, and calm under pressure.
• Strong problem-solving skills with a completion-focused mindset.
• Proficiency with spreadsheets, Microsoft Office or Google Workspace, Adobe Acrobat, and project-management systems.
• Experience with Monday.com or interior design purchasing software is preferred.

Growth Opportunity

For a high-performing candidate, this position offers a natural path into Project Management, with increasing responsibility for client relationships, budgets, procurement, schedules, installations, and overall project completion.

Benefits

• Medical, Dental, Vision
• PTO
• Paid Holidays