EXEC ADMINISTRATIVE ASST II

EXEC ADMINISTRATIVE ASST II

Job Number: 419085 Department: Business Affairs and Consumer Protection Job Announcement Under general supervision, provides confidential secretarial and administrative support to the Commissioner and performs related duties as required. Essential Duties Relieves the Commissioner of clerical and administrative type functions including overseeing the work of other administrative office support staff in the executive office Demonstrates organizational skills, implementing administrative work procedures to ensure office of the Commissioner runs smoothly and efficiently Screens visitors and telephone calls; takes messages and uses judgement in forwarding calls to appropriate personnel for response and resolution Maintains the Commissioner’s calendar and schedules appointments; schedules meeting rooms and manages meeting arrangements and logistics Briefs and prepares Commissioner for meetings Relays requests for information and directives from the Commissioner to departmental staff and provides status reports Provides summaries of incoming mail, meeting requests and other items requiring the Commissioner’s attention and response Takes dictations and transcribes; takes notes at meetings and prepares summaries Reviews correspondence and other materials requiring Commissioner’s signature before presenting for signature Maintains confidentiality of all materials and files Communicates with departmental managers, city officials and external customers to apprise the Commissioner on the status of various projects or of critical issues Demonstrates ability to use MS Word and Excel in typing a variety of correspondence and creating spreadsheets and databases to maintain and track information Prepares PowerPoint materials including charts and presentations Conducts research and prepares correspondence in response to inquiries or information requests for the Commissioner’s signature Works on special projects and handles special assignments as directed by Commissioner Makes travel and hotel arrangements and prepares paperwork for travel reimbursements Additional duties may be required for this position Days: Monday - Friday Hours: 8:30am – 4:30pm This position is exempt from the career service. Minimum Qualifications Six (6) years of work experience performing secretarial and/or administrative support functions Graduation from an accredited college with an Associate’s degree, plus four (4) years of work experience performing secretarial and/or administrative support functions Graduation from an accredited college or university with a Bachelor’s degree plus two (2) years of work experience performing secretarial and/or administrative support functions Graduation from an accredited college or university with a Master’s degree or higher plus one (1) year of work experience performing secretarial and/or administrative support functions Selection Requirements Interested applicants can submit a resume and cover letter for consideration to View email address on click.appcast.io . ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT. The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer. Job Posting: May 15, 2026, 5:00:00 AM | Closing Date (Period for Applying) - External: May 23, 2026, 4:59:00 AM #J-18808-Ljbffr City of Chicago