Administrative Assistant II

Position OverviewMontgomery County has an opportunity for an Administrative Assistant II. This position serves as a key member of the Information Technology Department, providing comprehensive administrative, clerical, and operational support under the general direction of the Director of Information Technology. This position requires a strong understanding of administrative procedures, exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while supporting departmental operations and strategic initiatives.Summary of Job DutiesKey Responsibilities: • Utilize and maintain proficiency in departmental software applications, including Microsoft Office, Microsoft Dynamics 365, and other business systems as required. • Perform a variety of administrative and clerical duties requiring accuracy, discretion, and attention to detail. • Prepare, maintain, and distribute agendas, meeting materials, and official minutes for the Automatic Data Processing Board. • Assist in the administration and monitoring of the annual IT Department budget, including processing invoices, purchase requests, and vendor payments. • Answer and direct incoming telephone calls, respond to inquiries, and provide administrative support to management and department staff. • Collect, organize, classify, and maintain departmental records, information, and documentation. • Prepare, edit, format, and distribute correspondence, reports, presentations, and other business documents. • Coordinate and track contracts, agreements, and related documentation, ensuring timely follow-up and compliance with established procedures. • Establish and maintain office procedures and administrative processes that support efficient departmental operations. • Assist with budget reporting, billing activities, and financial record keeping. • Maintain confidential files and sensitive information in accordance with organizational policies and applicable regulations. • Serve as a liaison between the Director of Information Technology, department administrators, staff, vendors, and external partners to facilitate communication and collaboration. • Coordinate meetings, conferences, appointments, and special events, including scheduling, agenda preparation, and participant notifications. • Manage the Director of Information Technology's calendar, appointments, and scheduling priorities. • Support department projects and initiatives as assigned. • Perform other related duties as assigned.Minimum Qualifications and Requirements• High school diploma or equivalent, supplemented by coursework in business administration, office management, or a related field. • Minimum of three (3) years of progressively responsible administrative or clerical experience in a professional business or office environment. • Proficiency with Microsoft Office applications and other standard business software platforms.Supplemental Information• Excellent verbal and written communication skills. • Strong organizational, planning, and time management abilities. • Ability to establish and maintain effective working relationships with employees, administrators, vendors, and the public. • Demonstrated ability to manage multiple priorities and meet deadlines with minimal supervision. • Ability to anticipate needs, exercise sound judgment, and follow through on assignments independently. • Strong attention to detail and accuracy in record keeping, reporting, and document preparation. • Ability to maintain confidentiality and handle sensitive information with discretion. • Proficiency in office technology, business systems, and data management applications.All Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs. Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change. Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits. Part-Time Employees (Benefits Eligible) (scheduled 21+ hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits. Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays. Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation. Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked. Benefit information can be found on the Montgomery County Benefits website at: Montgomery CountyAddress: 451 West Third Street, 9th Floor Dayton, Ohio, 45422