Construction Administrative Assistant

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

The Construction Administrative Assistant helps ensure projects progress efficiently from planning through closeout and plays a key role in maintaining project documentation, supporting field operations, coordinating engineering information, and driving successful project execution while maintaining high standards of quality, safety, and customer satisfaction.

Procurement & Material Support

• Support purchasing and procurement activities by coordinating material requirements and delivery schedules
• Assist with material expediting to support project schedules
• Prepare and maintain bills of material (BOMs) and installation work packages
• Coordinate with Purchasing, Production, Warehouse, and Field Operations to ensure material availability
• Monitor procurement activities and communicate potential material delays

Field & Construction Support

• Coordinate with construction, production, quality, and safety teams throughout project execution
• Support field personnel by providing engineering documentation, technical information, and project updates
• Participate in project meetings and field coordination discussions
• Assist Foremen, Project Managers, and Operations teams with technical documentation and installation planning
• Support resolution of field questions and engineering-related issues

Reporting & Documentation

• Generate and maintain project reports, status updates, and engineering documentation
• Track project milestones, schedules, financial information, and progress metrics
• Maintain organized project files and documentation within company systems
• Support project audits and document management initiatives
• Assist with continuous improvement of project management and engineering processes

Safety & Quality

• Promote compliance with company safety policies, OSHA regulations, and project safety requirements
• Support quality assurance processes by ensuring documentation is accurate and current
• Participate in project quality reviews and operational improvement initiatives
• Perform additional duties and special projects as assigned

• Strong organizational and project coordination skills
• Excellent analytical, technical, and problem-solving abilities
• Strong attention to detail and documentation accuracy
• Excellent written and verbal communication skills
• Ability to prioritize multiple projects and deadlines simultaneously
• Strong interpersonal skills with the ability to collaborate across multiple departments
• Ability to work independently while exercising sound judgment
• Bachelor's degree in Construction Management, Civil Engineering, Engineering Technology, Architecture, or related field preferred
• Experience supporting construction, framing, building materials, manufacturing, or industrial projects preferred
• Working knowledge of construction methods, framing systems, estimating, purchasing, scheduling, and project coordination
• Ability to read and interpret construction drawings, specifications, engineering documents, and framing plans
• Experience using Microsoft Office applications
• Experience using Procore or comparable construction management software preferred
• Working knowledge of CPM scheduling and project scheduling concepts
• Experience with document control systems, RFIs, submittals, and project documentation preferred
• Ability to work effectively under deadlines in a fast-paced environment
• Regular and reliable attendance required
• Combination of office, warehouse, manufacturing, construction site, and field environments
• Frequent collaboration with Project Managers, Field Operations, Purchasing, Production, Engineering, Quality, and Safety teams
• Occasional travel to customer jobsites, project meetings, manufacturing facilities, and branch locations
• Ability to sit and work at a computer for extended periods while also walking construction sites and production facilities
• Ability to occasionally lift project documents, samples, or materials up to 25 pounds
• May require occasional evenings or weekends based on project schedules and operational needs

• Health Care Benefits
• 401(k) with employer match
• Paid Time Off

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.

Salary Range: