Administrative Assistant for the General Business Development Group

Administrative Assistant For The General Business Development Group

Phoenix

Arizona-based Willmeng Construction is a 100-percent employee-owned general contractor dedicated to helping our people build their "Genuine Place of Purpose" since 1977. We prioritize our exceptional company culture, which has us ranked in the Top 5 of the Phoenix Business Journal's Best Places to Work for more than a decade and made us the only Arizona construction firm on the Inc. Best Workplaces list for three consecutive years. We have earned multiple appearances on AZ Big Media's Most Admired Companies list, and ranked No. 1 for Healthiest Employers for two consecutive years.

Our people and our culture have also created an atmosphere that encourages going above and beyond for our clients and our community. Our team's dedication to its craft has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times, while at the same time donating more than $1 million annually to community organizations.

Our strategic vision focuses on supporting prelease transactions, competitively bidding projects of all sizes, and fostering our altruistic service culture by recruiting highly talented individuals of great character who want to make a genuine impact on our communities.

The Role

The Administrative Assistant for the General Business Development Group provides day-to-day administrative and organizational support to the Business Development team. This role focuses on scheduling coordination, meeting logistics, travel arrangements, expense support, and administrative execution to help the team operate efficiently in a fast-moving environment. This is an on-site position 5 days a week with flexible hours within 8:00 am - 5:00 pm.

This is an early-career role ideal for a highly organized professional who enjoys supporting teams, managing details, and creating structure through strong communication and follow-through.

What You Will Accomplish

Administrative & Team Support

• Coordinate calendars, meetings, and scheduling logistics for Business Development leaders and team members.
• Schedule internal meetings, client meetings, interviews, and recurring team touchpoints.
• Assist with conference room coordination, meeting preparation, and catering arrangements.
• Support document preparation, formatting, filing, and organization.

Travel & Event Coordination

• Coordinate travel arrangements including flights, hotels, transportation, and itineraries.
• Assist with conference registrations and event logistics.
• Help coordinate client events, networking engagements, and team gatherings.

Communication & Organizational Support

• Draft scheduling communications, meeting confirmations, and follow-up emails.
• Monitor action items and assist with follow-through tracking.
• Support team communication and coordination across departments.
• Maintain organized digital files and shared resources.

Expense & Administrative Processing

• Assist with expense report preparation and reconciliation.
• Support invoice routing, receipts, and administrative documentation.
• Help maintain organizational processes and administrative workflows.

Miscellaneous Support

• Assist with special projects and research assignments as needed.
• Maintain confidentiality of sensitive business and personnel information.
• Support additional administrative functions as assigned.

What We Would Like You To Have

• High school diploma required; Associate's or Bachelor's degree preferred.
• 3-5 years of administrative or office support experience, including scheduling and event coordination.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a professional, customer-service mindset.
• Detail-oriented, dependable, and able to maintain confidentiality while supporting multiple team members.
• Proficiency in Microsoft Office; familiarity with Zoom/Teams, scheduling tools, and travel platforms.
• Comfortable learning new tools quickly, including Bloomgrowth, Concur, and Cosential, with a strong interest in leveraging AI to improve efficiency.
• Adaptable and proactive, with a solution-oriented approach to shifting priorities.

You're Inspired By Our Values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.