Lead Administrative Assistant - Business Development

Administrative Assistant

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; filing; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role. Provides oversight for daily activities in the absence of or as directed by the office manager, supervisor, or assistant supervisor.

Qualifications

• Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role which included responsibilities such as managing calendars, supporting managers, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc.
• Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc).
• Demonstrates leadership potential, organizational skills, and the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters.
• Must possess excellent written and oral communication skills and demonstrate good decision-making and judgment as well as attention to detail and follow-through.
• Must be able to adapt to a rapidly changing environment.
• Typing skill of 60 WPM and experience with secretarial/clerical software, preferred.

Exemption Status Nonexempt Compensation Detail $23.02 - $31.06/Hourly Benefits Eligible Yes Schedule Full Time Hours/Pay Period 80 Schedule Details Monday through Friday, 8:00 a.m. to 5:00 p.m. Proximity to the Jacksonville, FL campus, ensuring that the candidate is within a reasonable driving distance is required. Weekend Schedule N/A International Assignment No

Equal Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.