Admin Svcs Coordinator

Job Description

Job Description

We are looking for an organized Administrative Services Coordinator to provide onsite office support, while helping day-to-day property and administrative operations run smoothly. This Long-term Contract opportunity is ideal for someone who is comfortable handling documents, coordinating requests, supporting financial processes, and communicating with internal teams and external partners. The role offers a steady Monday through Friday schedule and the potential for extension or a longer-term opportunity based on business needs.

Responsibilities:
• Provide daily administrative support by organizing records, managing documents, and assisting with routine office activities.
• Maintain accurate tenant, vendor, and property files, including items such as insurance documentation and lease-related records, in alignment with company standards.
• Create and track service requests for vendors, following up on progress to help ensure timely completion of assigned work.
• Support lease administration by preparing abstracts, updating lease information, and assisting with related reporting and record maintenance.
• Process invoices by assigning appropriate coding, entering details into the accounting system, and routing documentation for payment.
• Assist with accounts payable and accounts receivable tasks, including preparing status worksheets and reconciling outstanding balances.
• Respond to general inquiries from clients, coworkers, and supervisors in a thorough and service-oriented manner.
• Prepare routine correspondence, reports, and other administrative materials to support departmental operations.• 0-2 years of administrative, office support, or related experience.
• High school diploma or equivalent required.
• Proficiency with Microsoft Office applications and basic computer systems.
• Ability to read and interpret written instructions, memos, and routine correspondence with accuracy.
• Strong written and verbal communication skills, including the ability to present information clearly to internal teams.
• Basic understanding of financial concepts, including invoice handling, simple calculations, and percentage-based figures.
• Ability to handle standard office situations independently, ask questions when clarification is needed, and resolve routine problems effectively.
• Strong organizational skills with the ability to manage files, schedules, and multiple priorities in an onsite environment.