Administrative Assistant

Job Description We are seeking an Administrative Assistant to join our team! *This is an on-site role, and will not be remote or hybrid, at any time.* What We Offer: Work in a team-oriented environment where collaboration is a priority. Achieve your professional goals without sacrificing the balance between work and life. A comprehensive benefits package with options to choose what works best for you and your family. About the Role: As an Administrative Assistant supporting the VP of Engineering and Engineering team you are responsible for: Process invoices in our accounting system for payment and track the invoices through the approval process. Account classification and system processing of capital and expense invoices in JDE Generate Cap Ex purchase orders in JDE and complete paperwork requirements for approval/ review packages Gather operational data from the manufacturing plants and consolidate in Excel sheets or Databases for analysis and further processing Generate reports based on the operational data Maintain the weekly traveling calendar of the Engineering team Make travel arrangements in corporate travel system Account classification and preparation of expense reports Compile and analyze monthly Repair & Maintenance cost reports for each plant Update active cap ex project budget reports with new invoice and PO data Train branch accounting personnel on Cap Ex accounting procedures Assist in the development of training material for Cap Ex procedures Work with vendors on invoicing / payment timeframes Point of contact for Accounting regarding Cap Ex issues Maintain current year's Capital Budget tracking database Assist semi-annually with data collection and reporting for next year's cap ex requests Provide back-up support to other co-located work groups as required About You: The ideal candidate will have experience with: Good fundamental knowledge of accounting and ERP systems Accounts Payable processes, invoice coding, purchase order matching, and vendor communications preferred. Efficient in Microsoft Office programs, especially in Excel Excellent organizational abilities with attention to detail is a must Office administration experience - travel planning, vacation tracking etc. Effective verbal and written communications skills Self-directed to perform job in absence of VP due to frequent travel schedule Ability to work under pressure in time-sensitive, fast-paced environment Flexible and adaptable to changing work priorities Experience with data management and report generation Comfortable in managing a high volume of paperwork through different processes Ready to apply? Submit resume through this posting! *Your offer may be contingent upon passing a drug test for this role.*