Accounts Payable Specialist

Job Description

Job Description

Description:

Job Objective/ Summary

The Accounts Payable Specialist is responsible for day-to-day financial transactions including accounts payable, corporate credit card reconciliations, and various other transactional issues. The Accounts Payable Specialist must exercise discretion in executing essential functions and be able to work independently, following through on assignments with minimal direction. 

Essential Functions

• Collaborates with internal departments to gather, analyze, and interpret relevant financial data. 
• Receives, verifies coding, reconciles and processes invoices and check requests in a timely and accurate manner. 
• Compares system’s reports to balances and verifying entries. Reconciles account transactions with the general ledger. 
• Controls petty cash by reconciling and charging expenses to accounts. 
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons promptly and professionally. 
• Develop and maintain a filing system for financial information and documents to ensure easily available information. 
• Comply with federal, state and company policies, procedures, and regulations. 
• Assist in compiling information and preparing responses to auditors during the annual external audit. 
• Adhere to The Estates at Carpenters’ policies and procedures, including those covering privacy and security in compliance with HIPAA regulations, and codes of conduct. Always maintain confidentiality and respect resident’s privacy in accordance with HIPAA regulations. 

Other Duties & Responsibilities

• Demonstrates the values of the Estates at Carpenters. 
• Attends and participates in orientation, training and educational activities as required. 
• Dresses appropriately, following appropriate dress and uniform policies and guidelines. 
• Must be able to maintain consistent attendance as per job requirements and policies. 
• Other duties as assigned. 

Job Education, Licenses/Certifications, Knowledge & Experience

• High School diploma or the equivalent. A minimum of two (2) years of experience in a high-volume Accounts Payable role with experience in account reconciliation. 

Additional Knowledge, Skills & Abilities

• Knowledge of economic and accounting principles and practices. 
• Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills. 
• Attention to detail and accuracy. 
• Ability to multi-task. 
• Proficient in MS Word, Outlook, and Excel. 
• Ability to follow up on pending issues and meet deadlines. 

Additional Requirements/Preferences

Requirements

• Must successfully pass the mandated criminal background checks. 
• Must be able to pass a pre-employment drug screen. 
• Must be able to pass the pre-employment reference checks. 
• Must be able to provide official grade transcripts of the education level provided on the employment application. 
• Must be able to provide a copy of his/her own social security card for W-4 documentation. 
• Must be able to provide applicable documentation(s) for I-9 to establish identity and authorization to work in the U.S. 
• Must have a valid driver’s license, personal automobile liability insurance, and acceptable driving record (if required to drive). 

Bloodborne Pathogens Exposure Category II

Your tasks involve no routine exposure to blood, body fluids, tissues, or other contaminated materials. In the event of an unexpected blood, body fluid or tissue spill there will be an employee available who has been designated to take responsibility for clean-up and decontamination of potentially infectious body substances. You are not to come in contact with potentially infectious body substances. 

Physical Requirements and Working Conditions

• While performing the duties of this position, an Accounts Payable Specialist is regularly required to sit, talk, hear and walk. This role may require bending, kneeling, reaching and lifting less than 10lbs. 

Note: This job description is representative of the major position requirements and is not intended to be all-inclusive.