Receptionist

Job Description

Job Description

We are looking for a Bilingual Receptionist to support daily front desk activities for a contract opportunity based in California. This role is ideal for someone who creates a positive first impression, stays organized in a fast-paced office setting, and handles administrative support with accuracy and care. The position will involve greeting guests, coordinating schedules, managing communications, and helping maintain smooth day-to-day office operations.

Responsibilities:

• Welcome visitors, guide them appropriately, and ensure each guest receives courteous and attentive assistance upon arrival.

• Oversee front desk activities by keeping the reception space organized, presentable, and ready for daily business operations.

• Coordinate meeting schedules, arrange appointments, and help maintain calendars for office staff as needed.

• Process incoming and outgoing mail, shipments, and deliveries while ensuring items are routed to the correct recipients.

• Complete routine administrative work such as entering information, organizing records, preparing copies, and maintaining files.

• Track office supply inventory and submit replenishment requests to keep essential materials available.

• Provide clerical assistance to team members to support general office efficiency and administrative workflow.

• Follow established office guidelines and security procedures when managing front desk interactions and daily support tasks.

• Answer and direct inbound calls using a multi-line phone system while maintaining a helpful and attentive tone.

• At least 2 years of experience in a receptionist or front desk support role.
• Hands-on experience managing inbound calls through a multi-line or switchboard phone system.
• Strong verbal communication skills with the ability to interact effectively with visitors, clients, and staff.
• Proven ability to handle scheduling, administrative support, and general clerical duties with attention to detail.
• Comfortable performing data entry, filing, copying, and other routine office tasks accurately.
• Ability to stay organized, manage multiple priorities, and maintain a welcoming office environment.
• Proficiency in receptionist duties within an office setting that requires attention to detail, including part-time or contract-based support experience.