Director of Property Management

Job Description

Job Description

Description:

Location: Hybrid in Seattle, WA

Compensation: $130,000 - $140,000 Annually

Benefits: Medical HMO, dental and vision insurance is free for employee only coverage

Screenings for this position will begin in October.

Company Summary:

Everyone has the right to a quality, affordable home . At Community Roots Housing, this truth drives our work. By embracing community-led development and engaging in deep-rooted partnerships, we’re fostering vibrant, equitable communities where everyone has access to safe, affordable and welcoming homes. Today, nearly 40 apartment buildings – over 1,500 residents -- we continue our commitment to build community with and for people. We are a top performing, high-capacity not-for-profit corporation with an innovative portfolio throughout the Seattle area. Our buildings have won numerous awards from HUD, Urban Land Institute, Affordable Housing Finance Magazine, Future wise and other community development awards.

Job Summary:

The Director of Property Management will collaborate with and report to the Vice President of Property Operations to provide oversight and guidance to for the Property Management Department and all CRH properties.

Duties and Responsibilities:

Financial Management, Accounting, and Reporting:

• Monitors monthly financial reports to ensure operational budgets are within the budgeted limits for the building portfolio
• Oversees the initial draft of the annual building budgets
• Supports staff in enforcement of Community Roots Housing rent collection policies and procedures
• Ensures monthly batch reports are turned in and processed
• Track and report to Vice President of Property Operations on vacancies, delinquencies, certifications due, financials, resident concerns, and other key metrics using property management software and other tools
• Lead and train staff on property management software and other management tools

Leadership:

• Identifies opportunities for cross department collaboration and effectively builds relationships to facilitate cross functional teams
• Encourages a collaborative and accountable leadership approach with Regional Managers for department oversight and portfolio management
• Collaborates with Director of Compliance and Director of Resident Services to build policies and procedures that focus on tenant housing stability and eviction prevention
• Collaborates with Director of Facilities to build policies and procedures for unit turns, service requests and building inspections

Supervisory:

• Supervise Regional Manager group 
• Hires, trains, mentors, evaluates and disciplines assigned staff
• Supports managers in hiring and supporting staff teams at properties
• Meets regularly with direct reports, supports professional development and ongoing work
• Ensures new managers receive comprehensive training within first 6 months
• Covers for absences for Regional Managers

Repairs and Maintenance:

• Collaborates with the Director of Facilities and Regional Managers to address capital needs, preventative maintenance, procurement processes and warranty work
• Works with managers and staff to minimize operating expenses related to maintenance
• Ensures unit turns are completed within the established timelines to fill vacancies on deadline
• Oversees annual inspections for CRH and external funding sources

Tenant Relations and Management:

• Ensures staff maintain high standards of customer service, address tenant complaints, while ensuring that tenants’ rights are maintained
• Oversees accurate and up to date tenant record keeping in tenant database

Compliance

• Ensures that property management practices comply with Fair Housing and Landlord tenant law
• In collaboration with the Director of Compliance, oversees the timely submission of annual reports and responses, certifications and other compliance requirements

Other

• Lead and manage special projects as assigned by the Vice President of Property Operations

Other duties as assigned to manage the building portfolio

Minimum Qualifications:

• Excellent leadership, communication, management, and organizational skills
• Experience with HUD contract and Housing Assistance Payment Renewals
• Minimum seven years’ experience in affordable housing property management, auditing or other related area, which must include a working knowledge/experience with IRS Section 42 and HUD compliance
• Knowledge of landlord tenant law and fair housing
• Minimum of 5 years supervisory experience, multiple staff within property management
• Standard Business English, ability to speak, read and write
• Intermediate Computer Skills; Microsoft Office, Outlook and Internet
• Experience using Property Management software such as RealPage
• Experience working with a diverse populations, cultures and communication styles
• Ability to follow instructions accurately and to problem solve effectively
• Proven ability to work with little or no direct supervision on a daily basis
• Ability to organize time efficiently, prioritize tasks and perform tasks in a self-directed manner
• Ability to cope with deadline pressures and customer service needs

Preferred Qualifications:

• HUD Certified Occupancy Specialist (COS), Tax Credit CP3 or related compliance certification
• Commercial property management
• Residential leasing experience
• Experience working with seniors and/or disabled

Supervisory Responsibility:

Supervise five Portfolio Managers over 39 sites

Physical Demands: Work site may have stairs and no elevator. Employees are expected to perform their work in such a manner as to eliminate or reduce any potential hazards to an acceptable level. Employees are also expected to report actual or potential hazards to management and the Safety Committee.

Community Roots Housing is an Equal Opportunity Employer. Candidates of color, LGBTQ candidates, women, candidates with disabilities and candidates of all religions and national origins are strongly encouraged to apply. Community Roots Housing is a “Ban the Box” employer. However, per Federal Department of Housing and Urban Development requirements, any candidate selected for this position must undergo a criminal history background check prior to employment.