Personal Assistant to Principal - Private Family Office & Estate Management

Personal Assistant to Principal - Private Family Office & Estate Management Principal to provide high-level personal, administrative, travel, financial, and private estate management support for a principal and his home. 23rd August, 2026 Personal Assistant to Principal – Private Family Office & Estate Management Location: [Insert Location] Job Type: Full-Time Compensation: Starting at $150,000+, depending on experience Travel: Required as needed Availability: Flexible / 24-7 as needed Commitment: Long-term, ideally 5–10 years About the Opportunity We are seeking an exceptional Personal Assistant to a Principal to provide high-level personal, administrative, travel, financial, and private estate management support for a discerning principal and household. This is a highly trusted, long-term position for an experienced Personal Assistant, Executive Personal Assistant, Household Manager, Estate Manager, or Private Service Professional who is proactive, exceptionally organized, discreet, and capable of anticipating needs before they arise. The ideal candidate is someone who naturally stays several steps ahead, thrives in a fast-paced private environment, and can seamlessly manage everything from complex calendars and international travel to household staff, financial administration, properties, and special projects. This position requires someone who is highly responsive, tech-savvy, solutions-oriented, and comfortable working independently with significant responsibility and discretion . The Five Pillars of the Position1. Calendar & Schedule Management Manage complex personal and professional calendars, appointments, meetings, and commitments. Coordinate schedules across multiple residences, staff, vendors, and professional contacts. Anticipate scheduling conflicts and proactively resolve issues. Maintain accurate calendars and ensure the Principal is fully prepared for upcoming commitments. Coordinate personal appointments, meetings, events, and other obligations. Review American Express statements and transactions for accuracy and completeness. Ensure expenses are properly categorized, documented, and filed for accounting and potential audit purposes. Organize, coordinate, and approve payments on behalf of the Principal. Manage household and property-related bills and financial paperwork. Assist with financial organization, reporting, and administrative oversight. Maintain accurate and confidential records related to expenses, payments, and investments. Coordinate with accountants, financial advisors, and other professional advisors as needed. 23rd August, 2026 Personal Assistant to Principal – Private Family Office & Estate Management Location: [Insert Location] Job Type: Full-Time Compensation: Starting at $150,000+, depending on experience Travel: Required as needed Availability: Flexible / 24-7 as needed Commitment: Long-term, ideally 5–10 years About the Opportunity We are seeking an exceptional Personal Assistant to a Principal to provide high-level personal, administrative, travel, financial, and private estate management support for a discerning principal and household. This is a highly trusted, long-term position for an experienced Personal Assistant, Executive Personal Assistant, Household Manager, Estate Manager, or Private Service Professional who is proactive, exceptionally organized, discreet, and capable of anticipating needs before they arise. The ideal candidate is someone who naturally stays several steps ahead, thrives in a fast-paced private environment, and can seamlessly manage everything from complex calendars and international travel to household staff, financial administration, properties, and special projects. This position requires someone who is highly responsive, tech-savvy, solutions-oriented, and comfortable working independently with significant responsibility and discretion . The Five Pillars of the Position1. Calendar & Schedule Management Manage complex personal and professional calendars, appointments, meetings, and commitments. Coordinate schedules across multiple residences, staff, vendors, and professional contacts. Anticipate scheduling conflicts and proactively resolve issues. Maintain accurate calendars and ensure the Principal is fully prepared for upcoming commitments. Coordinate personal appointments, meetings, events, and other obligations. Review American Express statements and transactions for accuracy and completeness. Ensure expenses are properly categorized, documented, and filed for accounting and potential audit purposes. Organize, coordinate, and approve payments on behalf of the Principal. Manage household and property-related bills and financial paperwork. Assist with financial organization, reporting, and administrative oversight. Maintain accurate and confidential records related to expenses, payments, and investments. Coordinate with accountants, financial advisors, and other professional advisors as needed. Coordinate domestic and international travel from start to finish. Book flights, accommodations, transportation, dining, activities, and other travel logistics. Work directly with established villa, hotel, concierge, and travel contacts . Manage detailed travel itineraries and ensure every element of a trip is properly coordinated. Coordinate packing, luggage, special requests, and travel-related logistics. Anticipate potential travel issues and develop contingency plans. Travel with the Principal when required. Oversee the operational needs of multiple private residences and properties. Maintain property P&Ls, budgets, expenses, and operational records . Supervise, manage, and coordinate household employees and vendors. Participate in hiring, onboarding, performance management, and termination of household staff when necessary. Ensure residences are fully “owner ready” before the Principal and family arrive. Coordinate maintenance, repairs, housekeeping, landscaping, security, and other property services. Establish and maintain high standards for household operations and presentation. Coordinate with contractors, vendors, property managers, and service providers. Identify property-related issues before they become problems. The most important quality for this position is the ability to think ahead . The successful candidate will: Anticipate the Principal’s needs before they are communicated. Identify potential problems and resolve them proactively. Maintain exceptional memory and attention to detail. Think strategically while managing day-to-day responsibilities. Develop solutions quickly and calmly. Understand priorities and make sound independent decisions. Create systems that make the Principal’s life and household operations more efficient. Additional Responsibilities The Personal Assistant will also assist with: Event planning and private entertaining Restaurant and hotel reservations Personal and professional errands Project management Office and administrative support Household and property-related projects Vendor and contractor coordination Gift sourcing and purchasing Special projects and research Organization of personal documents and files Dropbox and digital file management Microsoft Office-based administrative tasks Technology and digital organization Coordination with family offices, advisors, attorneys, accountants, and other professionals as needed Required Qualifications & Skills The ideal candidate will have: 5+ years of experience as a Personal Assistant, Executive Personal Assistant, Household Manager, Estate Manager, Family Assistant, or similar private-service professional. Experience supporting high-net-worth or ultra-high-net-worth principals and families strongly preferred. Demonstrated experience managing complex calendars and schedules. Strong knowledge of luxury travel planning and international travel logistics . Experience with household or estate management. Experience supervising household staff and managing vendors. Strong financial and administrative organizational skills. Excellent knowledge of Microsoft Office Suite . Advanced Dropbox and digital file management skills. Strong technology skills and ability to quickly learn new systems. Exceptional attention to detail and organizational ability. Excellent memory and recall. Strong written and verbal communication skills. Exceptional interpersonal and relationship-management skills. Ability to work independently and make decisions with sound judgment. Ability to manage multiple priorities simultaneously. High level of discretion, confidentiality, professionalism, and integrity . Polished, energetic, positive, and service-oriented demeanor. Strong problem-solving skills and a proactive approach to work. Knowledge of leading restaurants, hotels, luxury destinations, and services in major cities worldwide is a plus. Fluency in additional languages is a plus. Willingness and ability to travel when necessary. Flexibility to provide 24/7 availability as required by the Principal and household . Ideal Candidate The ideal candidate is not simply someone who completes a task list—they are someone who thinks three steps ahead . You should be naturally proactive, highly organized, exceptionally discreet, and comfortable managing both the smallest details and large-scale projects. You understand the standards expected in a private household and can confidently interact with principals, executives, household employees, vendors, luxury service providers, and professional advisors. This position is best suited for someone looking for a long-term career opportunity and who is interested in developing a trusted relationship with the Principal and becoming an integral part of the household and family office team. Compensation & Long-Term Opportunity Starting compensation: $150,000+ per year , with flexibility based on the candidate's experience, qualifications, and overall fit. The family is seeking a long-term commitment of 5–10 years or more from an exceptional candidate who is interested in building a lasting professional relationship. #J-18808-Ljbffr Village Staffing