Administrative Assistant - High School

Administrative AssistantUnder minimal supervision, organize and conduct the routine work activities of the Campus/Building and provide clerical services to the Administrator/Director.QualificationsHigh school diploma or GEDProficient keyboarding, data entry, word processing, and file maintenance skillsKnowledge of correct English usage, grammar, spelling, and punctuationKnowledge of basic bookkeeping principlesAbility to use software to develop spreadsheets, databases, and do word processingAbility to prioritize workflow to address the multiple needs of the supervisor or departmentAbility to multi-task numerous complex administrative activitiesStrong organizational, communication, and interpersonal skills____ years secretarial experience, preferably in public education environmentMajor Responsibilities and DutiesRecords, Reports, and CorrespondencePrepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other department staff.Receive and process work orders and requestsCompile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate schedules with central office.PhonesAnswer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility.AccountingPerform routine bookkeeping tasks and maintain department budget records in an accurate manner.Order office supplies for the department. Prepare purchase orders and payment authorizations as directed.Compile and report time records, including leave requests and reports.OtherWelcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.Maintain confidentiality of information.Follow district safety protocols and emergency procedures.Supervisory ResponsibilitiesNoneMental Demands/Physical Demands/Environmental FactorsStandard office equipment, including computer and peripheralsProlonged sitting; occasional bending/stooping, pushing/pulling, and twistingFrequent repetitive hand motions; frequent keyboarding and use of mouseOccasional light lifting and carrying (less than 15 pounds)Work is performed in an office setting; may require occasional irregular and/or prolonged hoursMaintain emotional control under stress; work with frequent interruptionsThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.