Administrative Assistant II - 530993

Job Description

Job Description

Pay Grade/Pay Range:   Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization:  218131 - General Law Studies

Normal Work Schedule:  Monday - Friday 8:00am to 5:00pm

Job Summary:  The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:  The Administrative Assistant II provides a full range of administrative support for assigned Law School faculty members in their professional, research, and teaching roles. Duties will include preparing class and other written materials, maintaining files, coordinating schedules, preparing correspondence, conducting research, as well as other duties as needed. The Assistant II also supports the specific programs or committees in which assigned faculty members participate, which may require data entry, planning and executing events, or other duties supporting the assigned programs.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge:  Comfort taking direction from multiple individuals and working on multiple projects simultaneously with little oversight; Excellent written and verbal communication and interpersonal skills; Detail-oriented with a high degree of precision and accuracy; Strong analytical, problem-solving, organizational, and time management skills; High degree of professionalism; Proficiency with Microsoft Office Suite, including Word, PowerPoint, and Excel; Ability to work well with others in a shared office environment.

Preferred Qualifications:  Familiarity with UA software and processes such as Concur, Blackboard, etc.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity : The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.