Facilities Associate

Bold. British. Creative: that's BBC Studios. Combining the strengths of the UK's most-awarded production company with a world-class distributor, we fund, create, distribute and commercialize world-class content for the BBC and other UK and international companies. Our aim is to inspire audiences around the globe with quality content that informs, educates, entertains and strengthens the BBC, our partners and wider industry both creatively and financially. We seek to be the best British content company in the world; a first-choice partner and employer, where everyone can flourish and do their best work. Job Purpose & Impact Job Purpose To assist the Head of Facilities in overseeing the day-to-day operations of the BBC Studios NYC Office as well as the Office Services team including Reception, Mailroom and Cleaning staff. To provide a high-level of reporting and analytics to ensure an efficient work environment. Job Impact Provide an exceptional workplace experience for staff. An effective communicator with an understanding of the office and staff needs. Create and maintain an efficient and effective electronic filing system, ensuring all documentation is catalogued and organized using internal systems. Key Responsibilities and Accountabilities Office Operations & Facilities Management Work with the Office Services team. Manage all office supplies and inventory. Support staff with all facilities-related needs. Provide backup support for the Head of Facilities. Administer the internal access badge system. Manage the in-office heads-up tracker. Employee & Visitor Experience Conduct office tours for visitors and new hires. Help deliver an exceptional workplace experience for employees and guests. Act as a key point of contact for office-related support and requests. Documentation, Reporting & Process Improvement Maintain SOPs. Organize and prepare complex documents, reports, and briefings. Maintain organized electronic filing systems and ensure documentation is accurate and easily accessible. Provide reporting and analytics to support efficient office operations. Knowledge, Skills, Training & Experience Professional Experience 3+ years of experience in office services management which can include reception, mailroom, general office management, or event and catering setups. Knowledge and Skills Excellent organization, diary management and planning skills. Must be able to handle multiple and often conflicting requests calmly and effectively. Strong computer skills, with demonstrable experience of office software packages (i.e. Outlook, Excel, Zoom Workspace and Teams). High attention to detail and significant practical experience of gathering, reviewing and collating complex and confidential information. Behaviors Avid consumer of content and passion for the BBC! Strong interpersonal skills with the ability to communicate effectively at all levels. Significant tact and integrity, to manage the sensitive nature of information that the role will involve. Emotional intelligence: ability to develop strong working relationships with stakeholders at all levels of the organization and externally. Proactive; anticipates the business needs and takes initiative to think about issues before they arise. Thrives in a fast paced, constantly changing environment. Adaptable and resourceful. Compensation The anticipated annual base salary for this position is $55,000 - $60,000. This does not include other benefits that an individual may be eligible for. The actual base salary offered depends on the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and geographic location of the position. This is an in person position contributing to the office 5 days per week. About the BBC We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential. We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise. Information at a Glance This is your BBC At the BBC you can create and innovate in an inclusive environment while contributing to some of the world's best loved content, and the BBC's mission to inform, educate and entertain. Find out more about BBC Studios You belong We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential. We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. Find out more about diversity, inclusion and belonging in our strategy below. Diversity, inclusion & belonging strategy Disclaimer This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved. Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory. Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Recruitment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer. For any general queries, please contact: View email address on click.appcast.io Reasonable adjustments If you need to discuss adjustments or access requirements for the interview process or to carry out this role, please contact us via email and we’d be happy to discuss: View email address on click.appcast.io BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA. #J-18808-Ljbffr