Executive Assistant & Office Manager

Executive Assistant & Office Manager

Own the operating system behind the CEO. As Executive Assistant & Office Manager, you'll provide executive support to the CEO while ensuring Humanly's office runs as a high-functioning, organized, and energizing environment for the entire team. This role blends strategic EA support with hands-on office operations enabling the CEO and leadership team to operate at their best while building a strong in-office culture.

CEO Leverage

• Own and optimize the CEO's calendar, ensuring time is consistently spent on highest-impact priorities
• Proactively manage scheduling, conflicts, and prioritization
• Prepare the CEO for meetings with briefs, context, and follow-ups
• Track action items and ensure follow-through
• Manage inbound communications and act as gatekeeper when needed
• Coordinate travel, logistics, and key events
• Support preparation for board meetings, leadership meetings, and external engagements

Execution & Coordination

• Track and follow up on key initiatives and action items across the leadership team
• Ensure meetings result in clear next steps and accountability
• Help drive operational cadence (weekly leadership meetings, all-hands, etc.)
• Assist in lightweight project management across teams
• Reduce operational friction for the CEO and leadership team

Information Hub

• Ensure smooth communication between the CEO and internal/external stakeholders
• Organize and maintain key documents, notes, and internal resources
• Capture and synthesize notes from key meetings
• Help maintain visibility into priorities, deadlines, and commitments
• Ensure nothing falls through the cracks

Office Management & Operations

• Own day-to-day office operations (supplies, vendors, facilities, etc.)
• Ensure the office is organized, functional, and a great place to work
• Manage office budget and vendor relationships
• Coordinate in-office logistics (meals, events, onboarding setup)
• Support the hybrid/in-office experience for employees
• Handle ad hoc operational needs quickly and effectively

Culture & Team Experience

• Help create a positive, welcoming office environment
• Support team events, offsites, and company gatherings
• Assist with the onboarding experience for new hires
• Be a connector across teams and help maintain strong internal relationships
• Reinforce company culture through day-to-day interactions

What You'll Bring

• 3+ years of executive assistant or chief of staff experience, ideally supporting a C-suite executive at a fast-paced startup
• Mastery of calendar management, travel coordination, and executive communications you can run a complex CEO schedule without losing a beat
• Strong organizational and project coordination skills you track what's moving, what's stalled, and who needs a nudge
• High attention to detail and operational rigor things don't slip through on your watch
• Excellent written and verbal communication you can synthesize a board meeting into three clear bullets or draft an email the CEO would send as-is
• Experience owning office operations vendors, budgets, facilities, and the details that make a workplace great
• Builder mindset you see gaps and close them, without waiting to be asked
• High discretion and judgment you're in the room (and the inbox) for things that matter, and you treat it that way

What We Offer

• Collaborate with a diverse and passionate team dedicated to transforming the hiring landscape
• Competitive compensation + equity
• Company sponsored medical, dental, and vision plans for employees
• Learning & development stipend
• Wellness stipend
• 401(k) program
• 12 weeks fully paid parental leave
• Flexible PTO
• Recognition programs and prizes
• Company retreats and team building events!