Executive Assistant/Office Manager

$82k - $92k

Full-time

Job Description
We are looking for an Executive Assistant and Office Manager who is equal parts operational powerhouse, trusted executive partner, and culture champion. In this role, you will support multiple senior executives while owning the day-to-day rhythm of our Seattle office and serving as the connective tissue for a growing, distributed team.

You will ensure the executives you support are operating at maximum effectiveness while also creating a seamless, welcoming, high-functioning office environment for the broader team. This role is ideal for someone who thrives in ambiguity, can juggle competing priorities with ease, anticipates needs before they are voiced, and takes pride in being both strategic and hands-on.

You will also embrace modern tools and emerging technologies, including AI, to streamline workflows, improve decision-making, and elevate both executive support and office operations.

If you enjoy making leaders more effective, teams more connected, and offices run better than expected, and you like being the person others rely on, this role is a strong fit.

Responsibilities

Executive Support and Administrative Partnership

Serve as a trusted partner to multiple senior executives, managing complex calendars, prioritization, and scheduling across time zones

Balance competing priorities and ensure alignment across executive schedules and business needs

Anticipate needs by staying one step ahead and tracking action items, deadlines, and commitments across stakeholders

Prepare briefing materials, presentations, and meeting agendas, and ensure strong follow-through on next steps

Handle sensitive and confidential information with discretion and sound judgment

Use AI tools to improve scheduling, meeting preparation, note-taking, and follow-up workflows

Office Operations and Facilities Management

Own daily office operations to maintain a productive, organized, and welcoming environment

Manage facilities, vendor relationships, office supplies, workspace logistics, and shipping and receiving

Serve as the primary point of contact for building management and service providers

Identify and resolve operational issues quickly with minimal disruption

Introduce AI and automation where appropriate to improve efficiency and office processes

Project and Program Management

Lead and support cross-functional operational and administrative projects, including office initiatives and executive priorities

Build and refine systems and workflows that improve efficiency and communication

Track timelines, dependencies, and deliverables to ensure high-quality and timely execution

Workplace Experience and Culture

Foster a positive and connected office culture through events, celebrations, and team experiences

Support onboarding for new hires and ensure a smooth and welcoming in-office experience

Champion team rituals, shared spaces, and office norms

Encourage adoption of productivity tools, including AI-enabled solutions

Communication and Coordination

Prepare internal communications and materials that support leadership alignment and team clarity

Ensure the right information reaches the right stakeholders at the right time

Act as a central coordination point across executives and teams to remove blockers and keep work moving

Operational Excellence

Identify opportunities to streamline processes and bring structure to complex workflows

Implement systems that improve administrative effectiveness and scalability

Maintain strong attention to detail, accuracy, and follow-through

Operate with a proactive, ownership-driven mindset

Qualifications

5 or more years of experience in executive assistance, office management, operations, or similar roles supporting multiple senior leaders

Proven ability to manage complex scheduling and prioritization across multiple stakeholders

Strong project management and problem-solving skills with the ability to navigate ambiguity

Excellent organizational skills and a high standard for quality and follow-through

Strong communication and interpersonal skills with the ability to build trust across all levels

High level of discretion, judgment, and professionalism

Comfort with technology and interest in using AI tools to improve workflows

Proficiency with Office, Slack, and modern workplace tools

What Success Looks Like

Executives are aligned, prepared, and focused on high-impact work

Competing priorities are managed smoothly with minimal friction

The office runs efficiently and without disruption

Teams feel supported, connected, and well-informed

Processes continue to improve through thoughtful use of tools, including AI

You are recognized as a trusted and reliable partner across the organization

Sinclair is proud to be an equal opportunity employer and a drug free workplace. Employment practices will not be influenced or affected by virtue of an applicant's or employee's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status or any other characteristic protected by law.
About Us
Sinclair, Inc. (Nasdaq: SBGI) is a diversified media company and a leading provider of local news and sports. The Company owns, operates and/or provides services to 177 television stations in 79 markets affiliated with all major broadcast networks; owns Tennis Channel, the premium destination for tennis enthusiasts; and multicast networks CHARGE, Comet, ROAR and The Nest. Sinclair's AMP Media produces a growing portfolio of digital content and original podcasts. Additional information about Sinclair can be found at
About the Team
The life-blood of our organization is our people. We have a compelling story, a goal-oriented culture, and we take really good care of people. How good? Here is a glimpse: great benefits, open door policy, upward mobility and a strong desire to see you succeed. Ready to be part of a winning team? Let's talk.
The base salary compensation range for this role is $82,000 to $92,000. Final compensation for this role will be determined by various factors such as a candidate's relevant work experience, skills, certifications, and geographic location. Full time positions are eligible for benefits that include participation in a retirement plan, life and disability insurance, health, dental and vision plans, flexible spending accounts, 15 paid vacation days, 2 paid personal days, 9 paid holidays, 40 hours of paid sick leave, parental leave, and employee stock purchase plan.

Please note that this position is not eligible for visa sponsorship, including employer sponsorship for an H-1B visa, OPT-STEM employment, etc.

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Vacancy posted 1 day ago

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