External Affairs Coordinator

Position Title: External Affairs CoordinatorDepartment Name: External AffairsPosition Reports To: Deputy Chief of Staff, External AffairsFLSA STATUS: SalariedSalary Range: $75,000Benefits: The University's comprehensive benefits programDays & Hours: Monday through Friday, 37.5 hours per week. Standard work schedule is 9:00 am to 5:30 PM, may be adjusted. Flexible schedule may require evening and weekend hours during peak periods.BASIC FUNCTION AND SCOPE OF JOB:The External Affairs Coordinator supports the day-to-day execution of Golden Gate University's external communications and constituent engagement efforts, serving as the team's on-site point of contact at the San Francisco campus. This role assists with content development, digital and social media support, and brand-consistent materials across university channels, while also providing coordination support for donor and alumni communications, gift processing, event logistics, and stakeholder outreach. The Coordinator works closely with the Deputy Chief of Staff for External Affairs and partners across departments to ensure timely, accurate, and well-coordinated external messaging, with regular on-campus presence to handle in-person needs. This position is well suited to someone who enjoys variety, moves easily between projects, and wants to build broad experience across the external affairs function.ESSENTIAL FUNCTIONS:Serve as the team's on-site contact at the San Francisco campus, working on campus 1 to 3 days per week to handle in-person needsDraft and edit content for GGU's social media channels and email communicationsAssist with drafting communications materials, including newsletters, acknowledgment letters, and outreach contentProvide planning and on-site execution support for university events, including gathering and preparing materials on site, coordinating logistics, and assisting with day-of needsProcess incoming gifts and complete in-office check deposits, ensuring gifts are entered, acknowledged, and receipted accuratelyMaintain the accuracy and integrity of donor and constituent records, including merging duplicates, resolving flagged records, and keeping data clean and audit-readyAttach and organize gift documentation, correspondence, and supporting materials so records stay complete and accessibleSupport ongoing data quality and reporting projects as assignedOther duties as assignedEducation requirement:Bachelor's degree in communications, marketing, public relations, or a related fieldYears of experience:3 to 5 years of experience in communications, marketing, events, or constituent engagement; higher education or nonprofit experience strongly preferredKnowledge of:Social media platforms and content scheduling toolsEmail marketing and CRM or constituent database systems, including data entry and record management best practicesBasic principles of brand voice and editorial consistencyDirect job-related requirements:Must be based in the Bay Area and able to work on site at the San Francisco campus 1 to 3 days per weekMust have authorization to work in the United States and not require sponsorship, now or in the futureComfort handling routine financial transactions, such as gift processing and bank depositsFamiliarity with donor or alumni database platforms (for example, Raiser's Edge or similar)Experience with content management systems for website updates a plusSkills and abilities:Strong writing and editing skills, with attention to detail and consistencyStrong attention to detail, particularly when working with sensitive or financial recordsAbility to manage multiple projects and deadlines across departmentsComfort working across both creative and administrative tasks, including occasional errandsCollaborative, low-ego approach to supporting a small, fast-moving teamSupplemental InformationTo apply: Please go to to submit an application, letter of interest, and a resume.In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third-party background check.Golden Gate University is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.University policy prohibits discrimination based on race, color, religion/creed, national origin, ancestry, age, sex/gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, gender expression, military or veteran status, taking a protected leave (e.g., family medical or pregnancy leave), or on any other basis protected by applicable laws.The University has a strong commitment to the principles of diversity and inclusion, and to maintaining working and learning environments that reinforces these practices. The University welcomes and encourages applications from all demographics.Circa #J-18808-Ljbffr