Executive Administrative Coordinator

Job Summary The City Manager’s Office is seeking an experienced administrative professional to assist with complex technical and administrative tasks in support of the City’s strategic planning, process improvement, and organizational transparency initiatives. The role involves handling Freedom of Information Act (FOIA) requests, coordinating logistics, managing project tracking systems, and preparing dashboards and reports. Responsibilities Receives, logs, and tracks Freedom of Information Act (FOIA) and public records requests within required deadlines. Communicates with FOIA requesters and City departments to clarify requests, and to coordinate gathering, reviewing, and redacting responsive records. Serves as the primary back‑up to the Records/FOIA Analyst. Manages FOIA payments, entering payments into the FOIA management system and following up on outstanding invoices. Maintains project trackers, timelines, and task lists to ensure progress of process improvement projects and Strategic Plan initiatives. Coordinates logistics for process improvement training program. Assists with gathering data regarding Strategic Plan updates. Develops status reports and visual summaries of project data and performance metrics. Provides administrative support to an assigned Assistant to the City Manager. Provides administrative support to all members of the executive leadership team as needed. Required Qualifications Education or equivalent experience: bachelor's degree in business administration, public administration, or a closely related field. Minimum of two (2) years of full‑time equivalent experience in administrative support and supervision. Valid driver's license and a driving record in compliance with City Driving Standards. Ability to work independently, maintain accuracy, attend to details, and manage competing priorities. Preferred Qualifications Experience with the Virginia Freedom of Information Act. Experience with process improvement programs, projects, or initiatives. Job Details Location: Chesapeake, VA Pay Grade: GE11 Pay Basis: Semi‑Monthly Salary: Starts at $55,854 depending on qualifications and experience. Driving Requirement: Occasional Hours: Monday – Friday, 8:00 a.m. to 5:00 p.m.; overtime and emergency work may be required. Open Date: 07/22/2026 Close Date: 08/04/2026 Benefits The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks. #J-18808-Ljbffr City of Chesapeake Virginia