Credit Coordinator

About Ropes & Gray Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer. Responsibilities Works with a group of specified lawyers and clients to expedite collection of the firm’s accounts receivable balances. Ensures that receivables are realized at as close to 100% as possible and collected in a timely manner in accordance with stated firm policy. Proactively addresses aged receivables with lawyers and suggests action plans to yield either payment or other resolution. Routinely communicates with Finance Management, Partners, and Billing to understand issues that may result in delays in payment or poor realization of firm receivables. Coordinates the resolution of billing issues, particularly involving electronic billing reductions. Utilizes firm standard software to identify and prioritize accounts for follow-up and monitoring. Works with the Cash Team and the Billing Team to resolve unapplied/suspense cash items. Helps to identify where payments should be posted in situations where remittance advice is missing or unclear. Assists with preparation of monthly reports on top inventory items. Responds to inquiries from clients, lawyers and secretaries related to receivables levels and cash receipts. Utilizes firm standard reporting tools to report out of firm databases on issues related to the above. Coordinates write-offs of aged or otherwise uncollectible invoices. Responds to audit requests. Facilitates accuracy in cash targets/forecast by communicating with Billing, Billing Lawyers and financial managers about issues that will impact collection of inventory prior end of collection target month, especially before to December 31st. Work on multiple special projects as needed. Qualifications Minimum Associates degree in Business, Accounting or Finance, or equivalent work experience required, higher degree preferred. Minimum two years experience with professional services time and billing software such as Elite Enterprise, Aderant Billing Expert or Elite 3E is preferred. Minimum two years experience with professional services inventory management software, such as ARCS from Minisoft or *Collect from Select Associates is preferred. Minimum two years experience in a professional services environment (legal, accounting, consulting, engineering, etc) working in a Finance department collections role. Demonstrated proficiency with Excel spreadsheets required. Excellent verbal, written, negotiation and interpersonal skills. Demonstrates exemplary customer service while always mindful of process improvement. Assertive, proactive, courteous and professional. Responds timely to requests for assistance. Prioritizes, handles multiple tasks simultaneously and is flexible. Has a keen eye for detail and can readily identify issues that will impede a process. Demonstrates initiative, an analytical thought process, critical thinking and a consistent ability to identify and communicate opportunities to improve existing processes. Accurate and timely with completion of all tasks. Thorough and follows through on assigned projects and tasks. Works in a team environment and collaborates with others across the firm. Compensation And Total Rewards Package Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity. Boston, Chicago, Los Angeles, Washington D.C.: $69,500 - $100,800 New York: $75,800 - $109,950 San Francisco: $79,100 - $114,700 Working Conditions This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management. #J-18808-Ljbffr