Legal Support Specialist

We are seeking a highly organized, detail-oriented Legal Administrative Assistant to support attorneys across multiple practice groups, including litigation, international trade, real estate transactions and federal regulatory filings.
This role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

This role requires onsite work in Washington, DC.

Schedule- Monday to Friday 10am- 6pm with some overtime expected

Salary Range: $90,000-105,000

Key Responsibilities
Provide legal and administrative support to attorneys across various practice areas.
Assist with preparing, organizing, and submitting filings to state and federal agencies.
Maintain calendars for regulatory deadlines, meetings, travel, and attorney schedules.
Support transactional matters: coordinate due diligence, manage document production, prepare closing documents, and assemble closing binders.
Communicate with clients, co-counsel, agency personnel, and other stakeholders professionally and effectively.
Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda.
Manage electronic and hard-copy files, including records management, client portals, and new matter openings.
Assist with billing: enter attorney time, prepare monthly billing, track expenses, and process reimbursements.
Perform general administrative tasks, including scheduling, document organization, and maintaining correspondence.
Work occasional overtime as needed.
Required Skills
Strong organizational skills and meticulous attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Professional demeanor and client-service orientation.
Proficiency with Microsoft Office Suite, Adobe, and other firm software.
Strong problem-solving skills; able to handle multiple deadlines.
Ability to work independently and collaboratively.

Education & Experience
Bachelor's degree preferred.
Minimum of 5 years of administrative assistant experience, preferably in a legal setting.
Experience supporting federal regulatory and/or transactional practices strongly preferred.
Experience with federal agency portals or case management systems (e.g., CFIUS) a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.