Legal Administrative Support Specialist

Legal Administrative Support Specialist

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ProSidian Seeks a Legal Administrative Support Administrative Support Specialist (PACE3) [Key Personnel | Program Manager - Non-Exempt 874-1 Consultant] located: CONUS - Washington, DC

JOB OVERVIEW

The Legal Administrative Support Specialist is a vital position responsible for providing comprehensive executive-level legal administrative support services to the Office of the Deputy General Counsel (DGC) within the Department of the Navy (DON) Office of the General Counsel (OGC). This role involves coordinating meetings, managing schedules, preparing documents, and facilitating various administrative tasks. The Administrative Support Specialist ensures the smooth operation of the office, supports senior leaders, and assists in the efficient functioning of legal practice areas. Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance.

Legal Administrative Support Specialist - Legal Executive Administrative: Provide professional services classified as Legal Executive Administrative Support to perform and participate on an Engagement team providing executive-level strategic communications services for the Department of the Navy (DON) Office of the General Counsel (OGC) as well as initiatives to perform management support utilizing 360-degree assessments that provide individualized feedback for OGC personnel. Work as part of a Two (02) Person team, with one performing the required strategic communications support and one who will perform the required administrative assistant support.

The Department of the Navy (DON) Office of the General Counsel (OGC) comprises more than 1,100 attorneys and professional support staff dispersed across 140 offices worldwide to provide legal advice to Navy and Marine Corps officials. These officials include the Secretary of the Navy (SECNAV), the Under Secretary of the Navy, the Assistant Secretaries of the Navy and their staffs, and the multiple components of the DON, including the Navy and the Marine Corps. The DON OGC senior leadership is comprised of the General Counsel of the Navy (GC), the Principal Deputy General Counsel (PDGC), and the DGC.

The ProSidian Engagement Team shall provide executive-level strategic communications, administrative, and management support services for the Department of the Navy Office of the General Counsel, including its strategic communications program, legal executive administrative support, and talent management support. The Legal Executive Administrative Support Specialist will require access to Work in a space designated for classified material storage and may occasionally access Secret/NOFORN materials.

RESPONSIBILITIES AND DUTIES

• Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance.
• Coordinate meetings, events, conferences, and engagements with senior executives, flag officers, and high-level private sector entities within the Department of Defense.
• Efficiently manage phone calls, meeting requests, and the schedules of senior leadership, including the DGC, GC, and PDGC.
• Prioritize, arrange, schedule, or refuse meetings based on their importance and alignment with organizational goals.
• Attend meetings, take detailed notes, and identify directed actions resulting from these meetings.
• Provide client and guest support by greeting visitors and addressing questions related to established policies.
• Assist in confidential tasks involving data correlation, assembly, and source material acquisition as requested by the DGC.
• Draft, edit, and format correspondence, remarks, reports, and other documents with meticulous attention to grammar and punctuation.
• Maintain organized records of working drafts and final documentation using internal file storage systems.
• Create memos, letters, information binders, and other documents as required, including meeting agendas and minutes.
• Support general administrative and operational tasks, such as updating phone rosters, managing conference rooms, and ensuring safety protocols are followed.
• Plan and schedule meetings, develop presentations, and provide logistical support for office-related events.
• Screen and direct phone calls and correspondence, maintaining clear communication channels.
• Assist in coordinating calendars, schedules, meeting logistics, and travel arrangements for senior leaders.
• Manage communication of information in and out of the office, including processing and distributing classified documents.
• Organize and maintain both paper and electronic filing systems, tracking taskers and identifying process improvements.
• Assist in preparing presentation and event materials, ensuring a polished and professional appearance.
• Monitor and order office supplies to maintain sufficient inventory levels.
• Ensure all tasks are completed within suspense dates and provide additional administrative support as needed.

Qualifications

Desired Qualifications For Administrative Support Specialist (PACE3) | Key Personnel | Program Manager - Non-Exempt 874-1 Consultant Candidates:

• Bachelor's or higher in Communications, Journalism, or related field.
• At least 5 years of experience in communications.
• Proven track record of successful campaigns.
• Strong knowledge of public relations techniques.
• Ability to perform the tasks outlined in the responsibilities and duties section.
• Experience managing travel through the Defense Travel System (DTS) and taskers using ETMS2 or similar tasking systems.
• Proficiency in preparing correspondence following Navy Correspondence Manual guidelines.
• Previous experience providing general-purpose administrative and clerical support for program tasks.
• Competency in secretarial duties, word processing, graphics, desktop publishing, editing, and coordination.
• Ability to thrive in a fast-paced, high-pressure environment.
• Strong verbal and written communication skills, along with excellent time management capabilities.
• Exceptional multitasking abilities and adeptness at managing competing priorities.
• Capability to work autonomously and with discretion.
• Minimum of five (5) years of administrative or clerical experience within the last seven (7) years, with at least two (2) years of experience in a Department of Defense (DoD) environment.
• Familiarity with the DoD, particularly the DON, the Navy, and the Marine Corps.
• Knowledge of working in a legal setting and familiarity with the attorney-client privilege is desirable.

Skills / Abilities / Education / Experience Requirements / Qualifications

EEO STATEMENT: We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities spanning various disciplines and geographic locations, with projects that our employees plan, design, build, and operate as diverse as the needs of our clients.

FULLTIME-REGULAR VISA SPONSORSHIP AVAILABLE: No - We will not support sponsorship, i.e., H-1B or TN Visas for this position

BACKGROUND CHECK AND DRUG TESTING INFORMATION: ProSidian reserves the right to require background checks, including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, ProSidian may conduct drug testing for designated positions.

REQUIRED SKILLS AND ABILITIES

• Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance.
• Bachelor's degree in a relevant field is preferred, but not mandatory.
• A minimum of five (5) years of administrative or clerical experience within the last seven (7) years, with at least two (2) years of experience in a Department of Defense (DoD) environment.