Administrative Support Specialist

Administrative Support Specialist

Serve as Administrative Support Specialist for the Front Office of the Director and Chief of Staff. Provide comprehensive, executive-level administrative support to the Chief of Staff and the Director's Front Office, ensuring seamless day-to-day operational tempo. Manage dynamic executive calendars and coordinate complex scheduling. Utilize advanced office automation software to compile critical analytical reports and meticulously prepare, review, and process executive correspondence and organizational awards. Act as the central control point for all incoming taskers, strategic projects, and executive correspondence. Proactively track, monitor, and enforce suspense criteria across staff directorates to guarantee the timely and accurate completion of mission-essential deliverables. Serve as the primary protocol liaison, professionally receiving and managing high-ranking military officials, civilian dignitaries, Congressional delegates, and media representatives during in-person, telephonic, and virtual engagements. Orchestrate high-level meetings and special events. Maintain continuous situational awareness for the Director regarding upcoming engagements and ensure cohesive communication of status updates across the executive staff. Direct and coordinate complex executive travel logistics. Manage itineraries and prepare, process, and reconcile travel orders utilizing the Defense Travel System (DTS) in accordance with established regulations. Facilitate administrative readiness by preparing, tracking, and monitoring administrative actions related to the civilian personnel hiring lifecycle. Analyze organizational workflows and actively advise executive leadership on strategic enhancements to office policies, standard operating procedures (SOPs), and correspondence formatting to maximize administrative efficiency.