Accounts Payable Specialist

Job Description

Job Description

We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our team. The AP Specialist is responsible for managing the day-to-day accounts payable operations, ensuring accurate and timely processing of all invoices and payments, maintaining financial records, supporting month-end and year-end close activities, and serving as an effective liaison among vendors, suppliers, team members, and managers.

RESPONSIBILITIES

Invoice entry/triage/coding/approval routing

Use a paperless system to review, verify, code and process accurately and timely approximately 100 invoices/receipts per week via imaging queues invoices.

-review invoices, split invoices as necessary, address pre-coding questions/issues

-match scanned receipts and packing slips to respective invoices and credit card statements

-enter required data into software invoice header from image, selecting vendor, entering amounts

-code and assign expenses to the appropriate general ledger accounts and cost centers

- identify/calculate, code, and enter loan accrual amounts

-monitor and modify invoice amounts based on job tax exemption status

-route invoices to queues for approval, investigate rejected invoices, research,

resolve, re-route. Manage responsiveness of team member approvals

-export approved invoices to accounting system

Enter invoices as needed by scanning to paperless system or data entry to accounting system.

Payment processing

- submit payable reporting to GM for approvals and prepare and process approved payments

-manage / process ACH, on-line payments as directed

-maintain payable database and an efficient payment schedule

-monitor aging reports for timely payments

Vendor / supplier tasks

-Maintain vendor files and serve as vendor liaison for all A/P questions

-Reconcile vendor monthly statements

-Secure and maintain required documentation as needed (i.e., W-9, insurance, waivers)

-Manage/provide respective forms for tax exempt jobs

- Secure lien waivers as required and complete credit applications as needed

Reconciliation

-A/P month-end and year end closing activities, including AP accruals and balance GL reconciliations

-Monthly reconciliations of accounts to identify and resolve discrepancies promptly

Reports/documentation

-Generate regular accounts payable reports and address any discrepancies

-Maintain/update accounts payable reports and documentation to ensure accuracy

-Maintain organized A/P files and documentation for audit purposes

MINIMUM REQUIREMENTS

-2-5 years of Accounts Payable experience

-Demonstrated practical experience with the listed responsibilities

-Proficiency with Microsoft Office products and Teams software

PREFERRED

-requirements performed in a construction setting

-previous experience with Sage software or similar construction accounting software

SKILLS/ATTRIBUTES

-Strong attention to detail and organizational skills

-Comfortable working with a high volume of invoices

-Ability to work independently or with a team in a results driven environment

-Excellent attention to detail, time management, and communication skills

-Ability to multi-task, follow directions, and quickly learn new tasks

-Exhibiting a consistent professional, positive attitude

-Experience working with sensitive/confidential information

-Exercising a high degree of integrity & judgement

KEY REASONS TO CONTACT US ABOUT THIS OPPORTUNITY

-If working for a company that recognizes, appreciates, and rewards your hard work and accomplishments matters to you....

-If knowing that your positive dedication means something to your employer...

-If you are looking for a more personalized work environment where you can apply the skills that match our position.......

We want to hear from you!

-Competitive pay based on experience 

-Assisted health with voluntary dental, vision, and 401k benefits

-Paid time off and holidays