Event Sales Coordinator

Event Sales Coordinator Love events, party planning and food? This is for you! Join an established, highly reputable caterer that is a leader in the Greater Cincinnati area Event Sales Coordinator provides sales, administrative, and event support to the Senior Event Specialist and sales team. This role manages lead intake, proposal preparation, client communication, event documentation, and logistical coordination to ensure a seamless client experience from inquiry through execution. The ideal candidate is highly organized, detail-oriented, customer-focused, and thrives in a fast-paced environment. Great opportunity to advance to Sales Specialist role .

ABOUT THE COMPANY

Chef Renee Schuler established eat well Celebrations and Feasts in 2005 so she could devote her energy to entertaining, cooking and event planning with fantastic clients throughout the Greater Cincinnati and Northern Kentucky area. Her philosophy is simple, to truly eat well, four elements working in harmony are required: the best ingredients, expertly crafted dishes, and exceptional service—all in a memorable presentation.

WHAT YOU’LL BE DOING

Respond to inquiries and qualify leads. Schedule client calls, venue tours, tastings, and planning meetings Prepare and revise proposals, contracts, and event documents. Track proposals and follow up with prospective clients. Maintain CRM and event management records. Assist with contracts, deposits, and event deadlines. Serve as an additional client contact throughout the planning process. Respond to questions regarding menus, rentals, timelines, and logistics. Send follow-up emails, meeting recaps, and event reminders. Coordinate communication between clients, vendors, and internal teams. Assist with post-event follow-up, testimonials, and reviews. Event Coordination Support Gather final guest counts, dietary restrictions, and entrée selections. Compile and distribute event details to production and operations teams. Coordinate rental orders and maintain tracking documents. Assist with timeline development and event logistics. Prepare production packets and event folders. Administrative Support Maintain organized event files and records. Update spreadsheets, reports, and sales tracking documents. Assist with invoicing and event billing documentation. Manage calendars and scheduling. Prepare materials for tastings, open houses, and client presentations Support special projects as assigned.

THE KEY REQUIREMENTS

Required Strong written and verbal communication skills. Excellent organizational and time-management abilities. Ability to manage multiple projects simultaneously. High attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook). Preferred Experience in hospitality, catering, events, or weddings. Experience with CRM or event management software. Knowledge of event logistics and rental coordination. Organization Communication Attention to Detail Customer Service Problem Solving Teamwork Job Type: Full-time Insurance Health insurance Health savings account Vision Insurance Schedule Paid time off Monday to Friday on site Some weekend availability Experience Sales or customer service experience: 2 years (required) Event or venue related: 1 year (Preferred) #J-18808-Ljbffr eat well celebrations and feasts