Program Operations Specialist

Job Description

The UW School of Law has an outstanding opportunity for a Program Operations Specialist to join their team.

About this Opportunity

Reporting to the Executive Director, the Program Operations Specialist plays a key role in advancing the University of Washington School of Law's global programming and public service mission. The position manages many of the day-to-day operations of the Barer Institute for Leadership in Law & Global Development and the Sustainable International Development (SID) LLM Program, ensuring effective delivery of scholarly programming, financial oversight, scholarship administration, student support, and events coordination. The Program Operations Specialist serves as a primary resource for students, fellows, scholars, alumni, faculty, and community partners while helping strengthen the impact and visibility of the School of Law's international initiatives.

This is a full-time position with the expectation of working on campus three days per week and remotely two days per week.

Key Responsibilities

• Program Operations (75%): Manage the day-to-day operations of the Barer Institute and Sustainable International Development (SID) Program, including student and fellow onboarding, scholarship and award administration, budget and financial tracking, program compliance, admissions support, alumni engagement, student services, and operational processes that support program delivery and participant success.

• Public Outreach and Events (15%): Coordinate and support lectures, webinars, educational programming, and community engagement events; develop and distribute marketing and communications materials; and assist with stewardship, recruitment, alumni communications, and public outreach efforts.

• Other Duties (10%): Recruit, train, and supervise student employees and provide additional administrative and operational support to advance the goals of the Barer Institute and Sustainable International Development Program.

Required Qualifications

To be considered for this opportunity, your application must demonstrate that you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelor’s Degree

• 2 years of experience in Program Operations, Project Management, Higher Education, Philanthropy, or a related area.

Additional Qualifications

• Excellent oral and written communication skills and excellent interpersonal skills; ability to manage multiple stakeholder relationships and communicate effectively with diverse audiences.

• Ability to work effectively both on a team and independently.

• Excellent organizational skills, time management skills, and attention to detail.

• Ability to work independently with a high degree of reliability, accuracy, and productivity.

• Proficient with spreadsheets and databases.

• Proficient with Microsoft Office 365 tools, Google Suite, Canva, and a willingness to learn new software and technology.

• Proficient with fiscal management, event planning, and project management.

• Strong goal and results orientation, strategic thinking, problem-solving abilities, sound judgment, and discretion with sensitive information.

Preferred Qualifications

• Experience with University of Washington systems such as Workday, Student Database, Canvas, or similar platforms.

• Experience developing content for social media platforms and digital communications.

Working Conditions

• Hybrid work schedule with an expectation of three days on campus and two days remote.

• Ability to lift, push, or pull up to 20 pounds.

• Occasional support for events outside of standard business hours.

About the Team

The Barer Institute for Leadership in Law & Global Development supports the University of Washington School of Law's mission to advance public service, leadership, and global engagement. Through the Barer Fellowship Program, Barer Scholars Program, and Sustainable International Development (SID) LLM Program, the Institute fosters the development of legal professionals and leaders dedicated to addressing complex social, economic, and global development challenges.

The Program Operations Specialist joins a collaborative team committed to supporting students, scholars, fellows, alumni, faculty, and community partners through innovative programming, scholarship support, and meaningful engagement opportunities that create lasting impact both locally and globally.

Learn more at

Compensation, Benefits and Position Details

Pay Range Minimum:

$61,368.00 annual

Pay Range Maximum:

$70,008.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .

To request disability accommodation in the application process, contact the Disability Services Office at View phone number on us.fitly.work or View email address on us.fitly.work.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.