Project & Operations Coordinator

Job Description

Job Description

Do you love being the person who keeps everything organized and moving forward? Are you energized by juggling multiple priorities, solving problems, and making sure no detail falls through the cracks? Do you enjoy working with customers, supporting field teams, and being part of a fast-paced company that's making homes healthier, more comfortable, and more energy efficient? If so, you might be a great fit for our next Bend Project Coordinator!

This role requires exceptional organizational skills, a proactive mindset, and a passion for customer service. You'll be the connection point between our customers, installers, technicians, and office staff, helping ensure projects are planned, prepared, and completed successfully. You'll coordinate permits, prepare project documentation, manage inventory, schedule service, and help keep our operations running smoothly. If you're someone who loves bringing order to chaos, enjoys learning new technology, and takes pride in delivering an outstanding customer experience, we'd love to hear from you.

ABOUT GREENSAVERS

GreenSavers is a contractor focused on home energy efficiency in Portland and Central Oregon. For multiple years in a row, the US EPA and DOE selected GreenSavers from 1,4500 contractors across the country as ENERGY STAR® Contractor of the Year. Our mission is to improve lives, inspire our team, and serve our communities by building in a better, more holistic way. In January 2018, we became the first dedicated home performance contractor in the country to join the B Corp community. B Corps are companies certified by the nonprofit B Lab to meet rigorous standards of social and environmental performance, accountability, and transparency.

GreenSavers is committed to equity and inclusion. We value the breadth and depth of knowledge and perspective that is only possible when working within a diverse team. GreenSavers encourages all interested applicants to apply, regardless of education level and previous experience.

Core Values:

• Passionate about Building Performance
  
• Pride in Work
  
• Continuous Self-Improvement
  
• Growth-Oriented
  
• Can-Do Attitude
  
• Team-Focused
  

Top responsibilities:

• Coordinating permits, inspections, and project documentation
  
• Preparing work packets and staging projects for installation
  
• Managing inventory and ordering materials
  
• Scheduling service appointments and supporting customers
  
• Preparing quotes, invoices, and service documentation
  
• Administering our Home Performance Program
  
• Maintaining customer records and equipment information
  
• Providing basic technical support for thermostats and connected systems
  
• Working closely with installers, technicians, and office staff to keep projects moving efficiently
  

Requirements

• Excellent organizational and time management skills
  
• Strong communication and customer service skills
  
• Ability to manage multiple priorities in a fast-paced environment
  
• Strong attention to detail and problem-solving skills
  
• Proficiency with Google Workspace
  
• Ability to learn new software and technology
  
• Valid driver's license with an acceptable driving record
  

Preferred Qualifications:

• Project coordination or scheduling experience
  
• Residential construction, HVAC, plumbing, electrical, or home services experience
  
• Experience with permitting or inspections
  
• Inventory or warehouse coordination experience
  
• Experience using Sera, JobTread, or similar software
  
• Mechanical aptitude and an interest in learning HVAC systems
  
• Experience preparing quotes or invoices
  
• BPI Certification
  
• Spanish language skills
  

Benefits

• 75% employer-covered medical, vision & life insurance
  
• 401k with employer match
  
• 2 weeks paid vacation, prorated after 90 days and replenished fully each January
  
• 6 paid holidays
  
• 5 paid sick days
  
• Company-paid industry-related training
  

Plus a genuinely fun and supportive culture: dog-friendly offices, fully stocked fridges with snacks, drinks, and coffee, quarterly happy hours, summer BBQs, team-building trips throughout the year (skiing, snowboarding, rafting, snowshoeing, race car driving, and more), and an annual company retreat. This year, we’re heading to the beach!