Executive Assistant

Job Description

Job Description

The Natural History Museums of Los Angeles County (NHMLAC) include the Natural History Museum in Exposition Park and La Brea Tar Pits in Hancock Park. They operate under the collective vision to inspire wonder, discovery, and responsibility for our natural and cultural worlds. The museums hold one of the world’s most extensive and valuable collections of natural and cultural history—more than 35 million objects—used for groundbreaking scientific and historical research, and community engagement. From NHM’s opening in 1913 as the very first museum in Los Angeles, the organization has entered an exciting new era of transformation with building projects and campaigns, exhibitions, community outreach and impactful audience engagement.

NHMLAC’s values—adventurous, inclusive, authentic, and intentional—guide our work and visitor experience, committing us to foster a welcoming, safe and respectful workplace environment where innovation and collaboration thrive and every team member can contribute their unique perspectives to advance our mission. NHMLAC seeks candidates who are aligned with our values and priorities, and are passionate about connecting science with the vibrant and diverse communities we serve throughout Los Angeles.

The NHMLAC is seeking an Executive Assistant for our Advancement department. The Executive Assistant   provides project management assistance and advanced administrative support to a division head.

Responsibilities for this position include, but are not limited to:

• Provides general support including scheduling, meeting logistics, preparation and distribution of materials for any committees of the Board of Trustees, if any for which the division head is the primary staff support.
• Gather data for general information purposes or special reports, contacting other departments, employees and external parties for needed information and drafts reports as requested.
• Enters information into divisional databases as needed. Unless otherwise assigned in the division, serves as a liaison to Information Technology for any repairs and software updates needed within the division.
• Creates and maintains physical and data files for supervisor and as appropriate, the division.
• Unless otherwise assigned within the division, maintains inventory for general office supplies for division and handles all orders when needed.
• Provides high level administrative support to a division head including communication processing, written communication, appointment scheduling, expense tracking and reimbursements for the CAO, filing and ordering of supplies.

This position has the following requirements:

• Strong communication skills. Must be outgoing and personable with the ability to interact effectively with Museum staff, volunteers, members and visitors.
• Must be extremely organized and able to work under pressure and within tight deadlines, must be able to work efficiently and manage multiple projects at once, which may be at different stages of design and execution. Has the ability to effectively manage extensive columns of material in a systematic fashion.
• Must possess the highest levels of intellectual, interpersonal and customer services skills in order to perform with diplomacy, tact and confidentiality required to work with the President/Director, Board of Trustees and other political, corporation and philanthropic leaders.
• Bachelor’s degree in a related field preferred.
• Minimum of three years of secretarial experience.

NHMLAC is a nonprofit organization committed to fostering a workplace and public environment that uplifts Kindness, Fairness, Openness and Dignity. These values extend not only to our employees, but to our guests, local community, and organizational partners. If you are interested in this position, we encourage you to apply!

The hourly range for this position is $30.00 - $32.00 with excellent benefits. This is a full-time temporary, non-exempt position. 

A cover letter, current resume, and list of 3-4 references are required for all applicants. Review of applications begins immediately and continues until the position is filled. Interested candidates please visit -our-museums and click the link of the position for which you are interested or go directly to the online application.