Administrative Assistant (Confidential) Central Services

This job posting is for Short Term 2026-2027 school year

RRPS Human Resources Department

240-day contract

Administrative Assistant (Confidential) Central Services

A confidential clerical employee devotes a majority of his/her time to assisting and acting in a confidential capacity with respect to a licensed administrator or district-wide manager who formulates determines and effectuates management policies and decisions. This employee works under supervision with Executive Directors and Directors.

Minimum Qualifications

High school diploma or equivalent

Knowledge Skills and Abilities

• Professional communications skills both verbal and written;
• Working knowledge of office equipment including computer software programs; and
• Knowledge and experience of office procedures relating to management of confidential information.

Essential Job Responsibilities

This description provides general information on clerical positions which deal with a variety of confidential information. Any individual specialized position shall require an appendix of information specific to the position.

• Assists in the development of effective office processes/procedures for management of data specific to the area of responsibility;
• Uses decision-making skills to determine specialized outcomes relating to area of responsibility;
• Implements management policies and directives in conjunction with area of responsibility;
• Performs usual office routines including information intake organization of information into records or other data formats maintenance and distribution of data;
• Types a variety of material and/or documents;
• Prepares maintains and files records as assigned;
• Operates word processors computers calculators copiers and facsimile machines;
• Places and answers telephone calls and appropriately responds to requests for information;
• Obtains gathers and organizes pertinent data as needed and puts it into usable form;
• Maintains a neat and orderly work station;
• Knows and effectuates the grievance procedures and timelines;
• Develops or assists in developing filing systems and manages and maintains filing systems;
• Furthers communication to appropriate entities regarding policies and procedures and carries out tasks to promote positive public relations;
• Assists in formulating and making recommendations for change of various programs policies and procedures;
• Learns implements and trains staff with regard to new software programs and procedures;
• Takes initiative in performance of secretarial work entailing a high degree of independence responsibility discretion and confidentiality;
• Ensures compliance of office activities with financial legal and administrative requirements;
• Acts as liaison between administrators departments schools staff and the public to provide information address a variety of issues and/or provide general support.
• Performs these duties in addition to those listed above as dictated by assignment:
• Bookkeeping duties in accordance with applicable District/New Mexico/Federal guidelines and requirements;
• Procurement and purchasing rituals as established by applicable District/New Mexico/Federal guidelines and requirements;
• Maintains budgets within the scope of District/New Mexico/Federal allowances;
• Follows federal and state laws as well as RRPS School Board policies and procedures;
• Complies with state-approved New Mexico Administrative Code of Ethical Responsibility of the Education Profession and the RRPS Employee Standards of Conduct and upholds and enforces rules administrative directives and regulations school board policies and local state and federal regulations; and
• Employee may be assigned other duties based on the needs of the district during the term of employment.

Work Hours

Work hours will be in accordance with hours determined by the school district.

Application Procedure:

The following documents must be attached to complete this application:

1 Transcript from each Credentialing University or if you have no college credits a copy of your High School Diploma or GED Certificate.

EQUAL OPPORTUNITY EMPLOYER

salary based upon minimum salary experience and education.

Required Experience:

Junior IC