Construction Superintendent

Norwalk CT Project + Future Work

SUPERINTENDENT | ROLES & RESPONSIBILITIES

REPORTS TO:

The Superintendent reports directly to the Donnelly Director of Field Operations and the PM for the project.

DIRECT REPORTS:

The following positions report to the Superintendent: All Subcontractors, daily visitors, and Donnelly foremen/laborers for the project.

SUMMARY:

The Superintendent is responsible for the onsite production of the project. It is the Superintendent’s responsibility to make sure the project is executed at the highest level and is delivered on (or ahead of) schedule.

The Superintendent takes ultimate responsibility for the job site and must always be present and available to all workers, AHJ officials, the project team, and clients. Every worker will respond to the leadership example offered by the Superintendent and act accordingly. The Superintendent will be asked to make tough decisions and must respond in a responsible way to every challenge. This is what leaders do.

CORE DUTIES & RESPONSIBILITIES:

• SAFETY: The Superintendent is responsible for the safety of ALL workers and stakeholders that

enter the job site.

• As the primary Safety Officer for the job site, the Superintendent leads by example by

always following safety best practices and wearing full PPE - everyday, no exceptions.

• Rectifies job site hazards immediately.

• Conducts weekly Toolbox Talks.

• Promotes a culture of job site safety as the #1 priority, and demands safe work practices

from all employees, subcontractor employees, and visitors to the site.

• Assures that designated safety personnel conduct regular safety inspections and reviews.

• Adheres to the “See something, say something” rule: communicate to all field personnel that

if they witness unsafe behavior or working conditions, they must immediately bring it to the

Super’s attention.

• Maintains Site Housekeeping as a key part of managing a clean and safe site. The

Superintendent is responsible to have all trades maintain a clean and organized work

environment.

• Ensures all field operators licenses and certificates are up to date. If necessary, the Super

will organize site safety training classes for team members whose certifications/

accreditations are missing or need updating.

• Posts multiple site safety and information boards and signage at key points throughout the

job site (PM Contact info, Donnelly Safety Inspector info, Site Super info, Local Building

official and Fire Official contact info, Map of nearest Hospital, list of onsite trades and

contact info of the PM for each trade, weekly inspection dates. Upcoming weekly weather

reporting).

• COMMUNICATION & RELATIONSHIPS: The Superintendent must maintain consistent

communication and prioritize relationship building with all stakeholders

• Communicates issues and scheduling to subcontractors in an effective and professional

manner.

• Discovers if any sub-of-a-sub is onsite and immediately alerts the Donnelly Project

Manager.

• Schedules and performs weekly subcontractor meetings.

• Proactively communicates upcoming work with subcontractors, vendors, and clients.

• Communicates effectively with internal team members and external team members to

function as part of the team and promote positive team dynamics.

• Informs project management staff of any unusual circumstances or issues that may cause

delays.

• Cultivates and maintains excellent relationships with trades, clients, and City/Utility agents.

• Builds a strong relationship with the local Police Department.

• Builds a relationship with the Fire Marshall – request the Fire Marshall to perform regular

site visits and use that time to build the relationship – this practice is key for life safety

inspections.

• Hosts AHJ/Contractor field events (allow trades to have facetime with the local officials).

• Hosts AHJ Site visits (Create a friendly relationship with the local sub code officials and the

site).

• Works with multiple supervisors on the job site and coordinates effectively for multiple

supervision roles.

• Organizes Site Social events (Host Field Lunches regularly) which will assist with site unity.

• Holds all trades to their commitments.

• SUPERVISION & COORDINATION: The Superintendent is ultimately responsible for the

overall supervision and progress of the work and must seamlessly coordinate the trades, vendors,

and other stakeholders onsite.

• Effectively role models company culture.

• Maintains a positive attitude and focuses on solutions to project and team issues.

• Continually upholds the highest degree of ethical standards and servant leadership.

• Manages and supervises the field construction to ensure conformance with the

schedule, budget, and quality standards.

• Oversees the implementation of SWPPP programs.

• Completes multiple daily walk throughs of the project to track progress.

• Oversees and takes responsibility for equipment and materials onsite. If equipment is not

being used, it must be pulled from the site.

• Maintains financial discipline for the project by cost-effectively managing the General

Conditions.

• Maintains direct contact with trade subcontractors and vendors to schedule deliveries and

manpower needed.

• Coordinates closely with the Donnelly Director of Field Operations, Foreman and Project

Manager to discuss manpower needs, equipment, and supplies to ensure they are planned

to be onsite in a timely fashion.

• Establishes and maintains dimensional controls for project, which may include the use of a

third-party surveyor or layout personnel.

• Supervises the workmanship of subcontractors to ensure work is in compliance with the

project drawings and specification and meets quality standards.

• Purchases miscellaneous job site materials and rough hardware and supplies as authorized

by the Project Manager.

• Meets with client representatives, as appropriate, to discuss the status of the project and

review and identify areas of question. Works in conjunction with Project Management staff

to relay information to the client.

• Supervises and directs field laborers.

• Provides training and mentoring to employees, from time to time when they are on the job

site, in areas of management and construction techniques.

• Coordinates Field Parking: all techs to display contact information on their vehicles – this

practice is useful when a car needs to be relocated during the workday.

• Confirms all cameras have homeruns to the breakers – make sure these breakers are

locked out by the EC (Electrical Contractor) - which prevents theft.

• Notifies field techs weekly of major site milestone dates, upcoming visitors, and major

happenings (Crane Day, loading RTU’s to the roof etc.).

• Coordinates and schedules inspections and meetings with the AHJ (Authority Having

Jurisdiction) as needed.

• Supervises and coordinates completion of the final punch list and site close-out activities.

• DOCUMENTATION: Thorough documentation is a necessary component of every

construction project and the Superintendent is responsible for the onsite coordination of all

documentation.

• Updates and maintains overall project schedule daily to ensure the job progress is tracking

in accordance with projected completion dates and milestones.

• Maintains records for site personnel such as daily field reports, progress diagrams, worker

sign-in sheets

• Reads and interprets project plans and specifications; analyzes construction methods and

scheduling for details and sequences of work.

• Checks shop drawings submitted by subcontractors and field measurements to confirm

design requirements are met before materials are fabricated.

• Ensures that no extra work or deviations from the contract documents are made without

proper authorization from the Project Manager. Promptly brings client and architect requests

for changes to the attention of the Project Manager for schedule & cost implication

discussions.

• Prepares and submits on a timely basis all information and reports required by the job cost

and accounting procedures, including daily reports.

• Verifies that each Subcontractor has completed their contractual requirements prior to

mobilization, throughout install and closeout.

• Ensures proper COI (Certificate of Insurance) is in-hand for all subcontractors - especially

subs-of subs.

• Verifies all safety documentation is received from subcontractors.

• Conducts job orientation for all subcontractors and site visitors.

• Ensures all required permits and licenses/documentation are obtained and are posted

onsite with all required safety notices.

• Maintains detailed daily logs for work occurring onsite.

• Creates 2-week and 4-week look-aheads (updated weekly) and assists project

management staff with overall schedule updates.

• Creates weekly and daily job reports.

• DAILY RESPONSIBILITY CHECKLIST: The Superintendent must perform the following

tasks on a daily basis;

• START OF SHIFT

• Make sure that all workers sign in and take their NAME BADGES.

• Perform SAFETY INSPECTION walk-thru.

• Perform SWPPP walk-thru and DUMPSTER inspection.

• Review the SHIFT TRANSFER RESPONSIBILITIES SHEET to understand the work

requirements for upcoming shift.

• ONGOING

• Receive deliveries and update MATERIAL INVENTORY CHECKLIST

• Fill out EXTRA WORK TICKETS

• Email RFI’s to Project Manager

• Immediately update all field drawings when revisions are released and confirm with

trade PM’s regularly that they have the most current construction sets

• END OF SHIFT

• Take DIGITAL PHOTOS of each work area and any important items for consideration

or clarification. Download photos to laptop.

• Update MINI SCHEDULES

• Update AS-BUILTS

• Perform SAFETY INSPECTION walk-thru.

• Perform SWPPP walk-thru and DUMPSTER inspection.

• Submit end of day progress EMAIL TO PROJECT MANAGER

• Photos

• Daily Job Log

• Progress Update

• Updated One-Week Look Ahead

• Confirm all site safety cameras are online and working at the end of each day