Admin Support Specialist

Position Summary The Admin Support Specialist provides complete administrative support for University Police and Public Safety. The employee manages calendaring, travel authorizations and reimbursement paperwork, financial documentation and reporting, and confidential projects. The role requires regular professional interaction with university students, staff, faculty, and visitors. The Specialist assists with office management, records, accounts payable and receivable, and agency motor‑fleet coordination. The employee is trained and competent in University Police programs, must complete yearly in‑service training and related certifications, maintain confidentiality and discretion, and serve as a Notary Public in North Carolina or obtain certification. The position is essential personnel. Responsibilities Manage scheduling, travel authorizations, and reimbursement paperwork. Prepare and process financial documents, reports, and accounts payable/receivable. Coordinate confidential projects and maintain records for Police and Public Safety. Assist in office management and related duties for the department. Maintain and coordinate agency motor fleet, including invoicing, billing, and maintenance. Provide professional-level communication with university students, staff, faculty, and visitors. Keep confidential information discreet and uphold security protocols. Use office technology: Word, Excel, Access, Google Suite, Adobe, PowerPoint, and website maintenance. Obtain and maintain Notary Public certification in North Carolina. Minimum Qualifications High school diploma or equivalency and one year of related office experience; or equivalent training and experience. Work Schedule Typical hours are Monday through Friday from 8:00 a.m. to 5:00 p.m.; evenings, weekends, mandatory staffing days, or early mornings may be needed. #J-18808-Ljbffr