Office Manager / Administrative Coordinator

Job Description

Job Description

Office Manager / Administrative Coordinator
The Negev Foundation — Cleveland, Ohio
Full-Time, On-Site Position
A four-day work week, Monday through Thursday, may also be considered.
The Negev Foundation is seeking a friendly, organized, and proactive Office Manager / Administrative Coordinator to support daily operations, donor engagement, communications, and administrative needs for our Cleveland-based nonprofit organization. This is an excellent opportunity for someone who enjoys keeping an office running smoothly, working with donors and volunteers, and supporting meaningful community-focused work.
About The Negev Foundation
The Negev Foundation is a Cleveland-based nonprofit 501(c)(3) tax-exempt foundation dedicated to enhancing and advancing Israel’s southern region, the Negev. Inspired by David Ben-Gurion’s vision that the Negev holds Israel’s greatest promise, the Foundation supports agricultural, economic, cultural, scientific, and community development initiatives that help build strong, vibrant, and sustainable communities in the Negev. More information is available at
Position Overview
The Office Manager / Administrative Coordinator will support the Foundation’s day-to-day operations, donor relations, communications, campaign activities, records management, and office administration. The ideal candidate is highly organized, detail-oriented, dependable, comfortable with technology, and able to manage multiple priorities in a warm, collaborative nonprofit environment.
Key Responsibilities

Office Administration & Organization

•    Maintain efficient office procedures, organizational systems, document organization, and digital file management.
•    Handle general office tasks including filing, typing, copying, scanning, mailings, supply ordering, and related administrative duties.
•    Monitor and respond to general email, answer and direct phone calls, monitor voicemail, and help ensure timely communication with donors, community members, vendors, and partners.
•    Maintain the Foundation calendar, internal schedules, meeting logistics, office workflow, and electronic meetings, including Zoom meetings and calendar invitations.
•    Maintain office inventory, including envelopes, stamps, copying supplies, printed materials, display materials, and other necessary supplies.
Donor Database, Campaigns & Development Support

•    Maintain and update the Foundation’s donor database, constituent records, volunteer records, community engagement lists, and related contact information.
•    Enter donations into the donor database, assist with recordkeeping, prepare bank deposits, and facilitate financial transactions as directed.
•    Support campaign tracking, donor reports, program development materials, donor stewardship, fundraising, grant reporting, and program updates.
•    Assist with annual and semiannual campaign activities, including preparing solicitation letters, coordinating printing, organizing mailings, and helping oversee brochures and donor materials.

Communications & Community Engagement

•    Support newsletters, email campaigns, social media updates, announcements, event communications, and other outreach within the Jewish and broader community.
•    Maintain accurate contact lists for donors, volunteers, community partners, and other constituents.
•    Assist with promotional materials, community updates, donor communications, event invitations, and campaign materials.
•    Support efforts to increase public awareness and understanding of the Foundation’s mission and impact.

Program, Event & Staff Support

•    Work closely with Foundation staff to develop, plan, execute, and evaluate programs, campaigns, events, and initiatives.
•    Support the Foundation President, Executive Director, and other staff with timely preparation and distribution of meeting materials.
•    Assist with special events, community programs, donor meetings, board meetings, volunteer activities, and other administrative tasks as assigned.

Qualifications

•    Bachelor’s degree or equivalent professional experience preferred.
•    Prior experience in office administration, nonprofit work, donor relations, special events, volunteer coordination, communications, or community-based organizations is strongly desired.
•    Strong organizational skills, attention to detail, adaptability, initiative, follow-through, and the ability to manage multiple priorities independently and professionally.
•    Comfort working in a small, mission-driven nonprofit environment.
•    Interest in, familiarity with, or willingness to learn about Jewish cultural life, traditions, and the mission of The Negev Foundation.
•    Excellent written and verbal communication skills and a professional, welcoming manner with donors, volunteers, community members, board members, staff, and vendors.
•    Proficiency with Microsoft Office Suite required.
•    Experience with Publisher, Canva, Zoom, email marketing platforms, donor or CRM databases, online event registration systems, social media platforms, and basic financial tracking tools is strongly desired.
•    Familiarity with Constant Contact or similar email marketing tools is a plus.
•    Knowledge of AI tools such as ChatGPT, Claude, or other AI programs is strongly desired.
Compensation & Benefits
Starting salary for a full-time position is $50,000–$60,000, depending on prior work experience.
Benefits include generous vacation time, sick time off, paid U.S. and Jewish holidays, partial reimbursement for medical insurance, and a 401(k) plan.
Schedule
This is a full-time, on-site position based in Cleveland/South Euclid, Ohio. A four-day work week, Monday through Thursday, may also be considered.
How to Apply
Interested candidates are invited to submit a resume and brief cover letter.

The Ohio-Israel Agriculture & CleanTech Initiative (OIACI) is a program of the Negev Foundation, a 501(c)(3) organization based in Cleveland, Ohio. The OIACI was launched in 2002 to enhance trade, research & development relationships between Israel and Ohio in the agriculture, processed food, and water sectors. The Initiative facilitates pilot projects, promotes trade activity, attracts business investment, and strengthens partnerships between Ohio and Israeli companies in the agriculture, food, and water sectors. To learn more about the initiative, please visit our websites: negev.org, ohioisrael.org

Company Description

The Ohio-Israel Agriculture & CleanTech Initiative (OIACI) is a program of the Negev Foundation, a 501(c)(3) organization based in Cleveland, Ohio. The OIACI was launched in 2002 to enhance trade, research & development relationships between Israel and Ohio in the agriculture, processed food, and water sectors. The Initiative facilitates pilot projects, promotes trade activity, attracts business investment, and strengthens partnerships between Ohio and Israeli companies in the agriculture, food, and water sectors. To learn more about the initiative, please visit our websites: negev.org, ohioisrael.org